Job Description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

We are looking for a passionate Senior Accounts Executive (GL) who will be responsible to carry out the Vessel Accounting activities as per main responsibilities to ensure harmonious working relationship between group members, other teams and Vessel Accounting Managers.

With a pool of more than 9,200 seafarers and over 500 shore-based employees all over the world, Wilhelmsen Ship Management is one of world\xe2\x80\x99s largest third-party ship managers with a portfolio of more than 450 vessels and counting.

The position will be located at Kuala Lumpur Sentral in the heart of Federal Territory of Kuala Lumpur and it is easy to get to by public transportation. This position will be reporting to the Team Lead and working closely with members of group, Vessel Account Group, Treasury Team and Global Payroll Team. Liaison with management centers in Wilhelmsen Ship Management Ltd, Wilhelmsen Global Procurement Services, Crewing Department, Manning agents, Port agents and Masters of vessels under management.

We offer a culture and work environment of strong leadership, career development, work-life balance and a job that is both challenging and stimulating. Our organization thrives by using modern tools and is eager to utilize the business opportunities that comes with new digital tools and skills. Our ideal candidates are looking for new challenges and would like to join a team of experienced professionals who are passionate to grow in one of the world\xe2\x80\x99s largest maritime organizations.

Purpose
To ensure accurate and timely submission of monthly financial reports, quarterly budget follow up reports for a group of vessels under his/her portfolio, to ensure group responsibility are attained, to ensure harmonious working relationship between group members and with other teams. Assist Accounts Manager and Head of WVA in any ad hoc task which may arise.

Interrelations
Reporting to Team Lead or Accounts Manager and closely working with members of the group, AP team, Treasury team and Global Payroll team. Liaising with vessel owners, Management centres in Wilhelmsen Ship Management, Crewing Coordination Center, Global Procurement Services, Master of vessels under Management and Manning agent.

Formal authorities
1. Timely completing monthly financial close and reporting.
2. Complete financial checklist and submission of financial reports to the Owners.
3. Budget follow up report preparation to internal and external clients.
4. Vessel fund management
5. Read access to the Vessel bank accounts
6. Post journal entries

Main responsibilities
1. Financial close and management report:

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  To prepare monthly financial reporting checklist
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  Verifying opening balances, purchases, and payroll entries
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  Verifying all expenses are supported with proper documents.
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  Posting reporting entries while ensuring expenses are coded accordingly and approved by the relevant authorities
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  Posting appropriate journal entries (accruals, adjustment etc)
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  Ensure other entries are updated timely and accurately (union dues, management fee etc)
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  Ensure/reconcile vessel balance sheet items monthly and updated as per pre-defined template
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  Ensure figure accuracy in online reporting
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  Prepare/Ensure monthly financial reporting package to vessel owner are sent punctually (hard copies if required)
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  Liaise with and respond to queries pertaining to group from various entities and to ensure all response are within 2 working days
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  Review reports for any discrepancies (including analytic review) before submission to the Management Centers.
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  Maintaining a proper filing for financial statements, budgets, correspondences, and others

2. Fund management:

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  Preparing funds request to vessel owners and update funds schedule monthly
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  To follow up with appropriate parties in case of non-receipt of monthly operation funds.
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  Ensure sufficient funds are available for payment of invoices etc
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  To take appropriate action in case of insufficient funds

3. Internal controls and ISAE 3402:

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  Comply to ISAE 3402 Type II requirements in performing each task, and as per internal control framework.

4.Teamwork, collaboration and continuous learning & improvement:

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  Plan and manage workload within the group to ensure proper execution of tasks and meet objectives
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  Support and provide guidance to group members pertaining to daily operations and department matters.
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  Actively seek continuous improvement in work processes of individual group.
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  Assume Team Lead role in the absence of the Team Lead to ensure activities carried out by team members
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  Communicate with various parties in order facilitate daily work routines

Accountabilities

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  Ensure that vessel owners and management centres receive prompt reply to queries.
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  Timely submission of cash call, monthly report and quarterly budget follow up report
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  Ensure healthy intercompany balances between vessel owner and manager.

Qualifications Mandatory requirements

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  Degree in accounting and/or finance or equivalent in professional accounting body
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  Minimum 3 years working experience in a related field
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  Good command of the English language (both written and spoken)
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  Good management and analytical skills
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  Ability to handle pressure and meeting tight deadlines
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  Additional preferences
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  Ability to handle pressure and meeting tight deadlines
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  Proficient in MS office applications especially MS Excel
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  SAP, Tableau, any renown ERP system experience will be an added advantage

Application Deadline: 30th March 2023
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