Job Description

Overview You will be overseeing and ensuring effective provisions in all aspects of office management for all subsidiaries. Office management: To manage and assist day to day general office administration work, office management. Oversee office desk arrangements and movements by ensuring new staff, hosts, partners have appropriate space, equipment, and supplies for work. Oversee office rental renewal and negotiation with all office landlords for price, maintenance repairs. Monitor office stocks, equipment, assets, vehicles according to SLA. Conduct monthly spot check on stockcount - stationery, monthly office supplies and sign off. Coordinate assets handover process. Ensure all lease contracts are in place and renewed/terminated as appropriate. Oversee monthly floating cash and authorize petty cash pay-outs. Schedule appointments and update calendar. Act as the coordinator to liaise with all department for business needs. Coordinate and liaise with concerned government ministries, embassies, agencies, for all administration matters. Coordinate orientation to new staff and visitors and ensure that they are complied with safety and security policies and procedures. Organize and conduct safety and security training (including first aid and fire safety) as if required. Manage company car and ensure policies and procedures are being followed, verify on monthly fuel consumption, and overtime. Ensure vehicle in well working condition which includes regular maintenance, perform daily check list, cleanliness of the car inside and outside daily and etc. Attend to all travel requests for national and international travels including booking vehicles and accommodation, purchasing tickets and travel insurance, are followed up in timely manner. Oversee contracts of all office and hostel equipment\'s maintenance and ensure regular maintenance is upkeep. Manage all devices register by working closely with Management Information System (MIS) and Project teams by labelling of all assets and other activities. Any ad-hoc assigned from time to time. Job Requirement: Candidate must possess at least a Diploma / Certificate in Business Studies & Administration / Hotel Management / Inventory Management / Logistics / Supply Chain Management. At least 3-5 year (s) of working experience in the related field is required for this position. Required language: Chinese, Malay, English. Hands on experience with MS Office. Able to communicate professionally with people within all levels of the organization. Strong organizational with an ability to think proactively and prioritize work and time- management skills. Knowledge & experience in procurement & inventory control management. Good communication skill. Experience in developing administration systems, policies and procedures is an advantage. Able to work under pressure in a fast-paced environment and meeting tight deadlines. Able to work overtime if required. Able to travel when required. Working Location: Imazium (Petaling Jaya)

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