Job Description

External Open ResourcingLocation: Malaysia (MY), Sarawak Energy (SEB)
Company: Sarawak Energy Berhad, Group Company Secretary (50034018), GEC & Board Secretariat (50034078)
Number of Openings: 1
Job Category: Established
Closing Date: 14 June 2024KEY ACCOUNTABILITIES:

• Accountable for a portfolio of companies in the SEB group, provide advisory on corporate governance to the Board and Management, and ensure that the company\'s corporate governance obligations are met for the proper functioning of the organisation.
• Review, coordinate, and ensure timely submission of documents to the Suruhanjaya Syarikat Malaysia and supporting work.
• Organise and facilitate Board, Board Committee, and Senior Management meetings, provide company secretarial support during such meetings, and follow up on matters arising from such meetings until resolutions.
• Coordinate and liaise with Managers and Heads of Departments in managing Senior Management meetings and related matters.
• Prepare and ensure accuracy of information in the review of resolutions, minutes of meetings, and secretarial documentation for the Group of Companies.
• Supervise and provide guidance to company secretarial executives and support staff on company secretarial matters.
• Ensure proper maintenance and update of statutory books required under the Companies Act 2016 as well as e-Meeting systems and electronic library.
• Provide advice and support on company secretarial matters and liaise with stakeholders where necessary.
• Ensure proper management and record-keeping of meeting papers, decisions, and related materials with strict confidentiality and in accordance with corporate policies and legal requirements.
• Guide and coach junior colleagues as and when necessary.
• Attend to and handle any other assignments/projects/work delegated by the superior.
• Participate actively in Performance Management Excellence, Digitalization, and Commercial Excellence.
• Demonstrates courage to speak up to resolve issues/conflicts in a respectful and amicable manner.
• Able to prioritize and function well despite heavy and varied work demands of company secretarial practice matters, Corporate initiatives, HR related and administrative matters.

CHALLENGES OF THE JOB:

• Requires alertness and agility in responding to stakeholders\' requests for information, advice, and preparation of resolutions and arranging of board and committee meetings.
• Entails documentation that requires strict confidentiality, and accuracy, candidate possesses an eye for details, accuracy, and speed/urgency in response.
• Requires ability to handle and juggle a varied scope of work all at the same time and ability to prioritize.
• Requires good memory to oversee the overall work in progress and to work with the team, follow up at the right juncture to enable work completion and timely statutory submissions.

QUALIFICATION & WORK EXPERIENCE:

• A Bachelor\'s degree in any field, preferably possessing MAICSA qualifications or SSM secretary\'s license.
• Minimum of 8-10 years of relevant working experience, especially in company secretarial practice.

TECHNICAL SKILLS:

• Possess working-level knowledge of use of SSM MYCOiD and MBRS systems as well as Microsoft Word, Excel, and PowerPoint.

LEADERSHIP COMPETENCIES:

• Able to engage in communication with the Board and Senior Management.
• Able to work independently with minimal supervision.
• Possess the right attitude with respect for authority, colleagues, and other stakeholders.
• Demonstrates self-discipline in ensuring good response times, monitoring, and meeting deadlines, and leading others to achieve division/department/corporate goals.
• Able to work harmoniously with team members as well as colleagues from other departments.
• Solution-oriented with a continuous improvement mindset.

Preference will be given to internal candidates.

Sarawak Energy