Job Description

Job Summary

Implement non -trade procurement policies/ procedures and plans. Coordinate and supervise the supplier tender process, purchasing activities and reporting.

Job Responsibilities:

• Support superior in managing day-to-day operating expenditures against operating budgets to ensure efficient usage of resources
• Implement non-trade procurement policies/procedures and plans to ensure cost savings/greater economies of scale.
• Drive compliant behaviors within and outside the organization
• Facilitate the gathering of inputs on non-trade procurement needs from internal stakeholders.
• Conduct preliminary supplier analysis to source for potential suppliers. Evaluate vendor\'s quotation to ensure that they are in line with the required technical and commercial specifications.
• Assist on ad-hoc operational Non-Trade Procurement needs such as planning, and following up on purchase orders delivery and shipment schedule. Assist in vendor performance review based on quality standards, delivery time & best prices and ensure all the criteria are met per the organizational requirements and expectation.
• Assist requester in the commercial sourcing activities by proposing and driving opportunities for optimal cost saving through analysis of current spend and external category analysis, bench marking commercial and contract negotiation with vendors. Ensure purchases completed are compliant with applicable internal control standards in all sourcing activities.
• Coordinate the supplier tender process, including evaluation, selection, contract negotiation and finalization, adhering to ethical business practices.
• Execute the contract renewal/discontinuation process.
• Supervise the preparation of purchasing documentations (e.g. purchase orders) and validation of suppliers\' invoices. Review documentation that trigger the payment process (e.g. goods received note, payment voucher, etc.).
• Supervise the tracking of purchase/service progress and check quantity/quality/pricing against that agreed.
• Rectify any variances and discrepancies to ensure they are accounted for.
• Prepare purchasing reports (e.g. monthly total purchases of goods and services, price increase reports, etc.) for accountability purposes.
• Update internal stakeholders on purchase/service progress and any variances/discrepancies in quantity/quality. Follow-up on impending issues and suggest solutions.
• Work closely with suppliers to ensure the timely and quality delivery of goods/services.

Job Requirements:

• Degree or professional qualification in Business Administration/Accounting/Finance or a related discipline
• Minimum of three years experience in a similar role
• Demonstrate good working knowledge and understanding of the business and industry
• Demonstrate good working knowledge and hands-on experience in procurement/contract management/vendor management
• Proven hands-on experience in SAP accounting applications is an advantage
• Demonstrate basic research and analytical skills
• Demonstrate proficiencies in office productivity tools (e.g. Excel, Word and PowerPoint)
• Demonstrate fluency in local language and ideally in English, both written and spoken

Requisition Number: 119876

Department: Sourcing and Procurement

DKSH