Job Description

Description

Import Shipments

• Coordinate with brand principals/suppliers, service providers to manage shipping arrangements (import)
• To check the best quotation before to decide the shipping mode for all import shipments
• To remind merchandisers if the freight cost is exceeded from landed cost calculation before arrange the shipment.
• Follow up with brand principal on invoice & packing list
• Prepare payment if TT before shipment (ensure to deduct all Credit Notes if it is any)
• Issue SS upon confirmation of the shipment ETD with brand principal
• liaise with freight forwarder review and negotiate freight rates & sailing schedule(ocean, air & courier)
• Compute landed cost for each shipment
• monitor shipment once freight forwarder confirm the schedule
• update the delivery schedule to BUs
• input shipment data into EPB
• Upon arrival of goods, monitor IQC status and inform Merchandiser to post the IQC. So that goods will be distributed to BUs. (assist merchandiser to monitor the IQC status)
• Inform merchandiser the shortage, damaged goods, discrepancies in quantities when do SS report for each job (Shipping Assistant job scope)
• Compile, review and confirm accuracy of payments and billings of external service then prepare payment for service providers
• Compile and submit monthly GST Giro payments to the Finance Department
• Analysis of monthly freight activities
• Generate monthly insurance reports and manage insurance claims
• Manage registrations of new service providers
• Renew/update license
• Monitor stock levels at external warehouses and update warehouse in charge/BUs (assist warehouse)

Export shipments

• Coordinate with Salesmen, Warehouse for the packing detail
• Record customer payment details to update account dept
• Coordinate with customer and forwarder regards to shipping arrangement
• Arrange shipment by courier/customer appointed forwarder
• Prepare export shipping documents
• Monitor warranty request and ensure replacements are sent out (NEW)
• Malaysia shipment to our own shop (usually take 2-3 hours to complete
• Provide contracts-related advice to traders
• Review, draft and negotiate commercial contracts and relevant documents (including trading, hedging and shipping contracts)
• Ensure the organisation\'s contract documents are accurate and well maintained in a systematic database
• Monitor, manage and provide summary reports on the status and performance of commercial contracts
• Liaise with internal and external parties to keep track of and manage contracts-related disputes and disagreements
• Assist in ad hoc projects as assigned

Requirement

- Bachelor degree or equivalent (Business Administration, Maritime Studies or legal-related majors are preferred)

- At least 2 years\' work experience in oil trading industry and in similar role

- Meticulous, diligent and professional

- Good drafting and verbal communication skills

- Proficient in Microsoft office applications, including Words and Excel

Industry

Logistics / Warehousing

Specialization

Transportation / Logistics / Supply Chain

Location

Kuala Lumpur, Selangor

Employment Type

Permanent

Salary

MYR 3, 001- MYR 4, 500 / mth
MYR 4, 501- MYR 6, 000 / mth

To apply online please click the \'Apply\' button below. For email a detailed resume in Word format to Yevonne Hee.

For further discussion about this role, please find contact details of Yevonne Hee as below:
Email: yevonne.hee@recruitexpress.com.my
Tel: 03-27138830
*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Recruit Express