Job Description

1. New Joiner Arrangement

Assist new employees with first-time login for the ESS System and email setup. Collect and forward new joiner documents and related site documents to HQ.

2. Leave & Attendance Administration

Monitor and update leave applications in the e-Leave System. Verify absenteeism with employees and update attendance records. Register new employees in the face recognition/attendance system. Ensure all Kong cards are signed by immediate superiors and tally attendance with daily/weekly records. Record reasons for absences and ensure Kong cards are attached with electronic fingerprint clock in/out records.

3. Administrative Support

Provide general administrative support to the PD/PM, including word processing, photocopying, printing, faxing, and email correspondence. Maintain project files, archives, and distribute letters to departments. Handle incoming and outgoing correspondence. Manage accommodation arrangements and process utility bill payments. Support site office administration, including billing for utilities, staff housing, maintenance, and requisitions (computers, safety shoes, vehicles, etc.). Ensure confidentiality of organizational, fiscal, and project-related information. Provide overall administrative assistance to project teams.

Requirements

Minimum Diploma / Bachelor's Degree in Business Administration or its equivalent. Minimum 3 years of working experience in site administration field. Fluent in English and Bahasa Malaysia. Microsoft Office Skills. Reporting skills and scheduling skills. Good organization and time management. Possess culture and procedure awareness and sensitivity. Demonstrate sound work ethics. Possess own transport.
Job Type: Contract
Contract length: 12 months

Benefits:

Health insurance Maternity leave Opportunities for promotion Parental leave Professional development
Application Question(s):

What is your expected salary? How long is your notice period?
Work Location: In person