Job Description

As a leading global animal health company, Elanco delivers innovative products and services to improve the health of pets and farm animals around the world because we believe making animals\' lives better, makes life better. Since 1954, we have provided solutions that support veterinarians, farmers and pet owners to advance our vision of Food and Companionship Enriching Life. Elanco\'s promise to employees: Together, we foster an inclusive culture where everyone can make a difference, encouraging ownership, growth and well-being.

Purpose:

• Oversee, govern and perform processes associated with account payable vendor reporting.
• Manage and partner with business counterparts to drive process governance; and ensure compliance with applicable policies, procedures and controls for the account payable management function.
• Timelines and quality meet the agreed service levels and target.
• Lead others in process improvement initiatives or troubleshooting investigation. Formally/informally oversee a small team of the day-to-day activities of work units related to project work.
• Support or drive connecting people, processes and other resources to deliver customer requirements.

Key Responsibilities & Deliverables:

Process, Governance, Stakeholder Management

• Oversee and manage account payable vendor reporting team activities which include vendor reconciliations, monthly account analysis and report are prepared in accordance to policies and procedures.
• Meticulously review all account reconciliations and reports to ensure accuracy of reporting by identifying and correcting all discrepancies or errors.
• Ensure all reports prepared according to the established work instruction and process definition guideline, accuracy and the completeness.
• Ensure all deliverables are consistently met and all queries are attended and resolved in a timely manner, responsible and proactive manner.
• Continuously strengthen the compliance culture within the team by ensuring that the delivery of internal controls, standards or rules, and service level and KPI targets is regularly reviewed and controlled.
• Lead and drive process governance including regular reporting and analysis to key stakeholders; communicate with internal stakeholders on a regular basis to discuss operational issues, challenges and key metrics.
• Ensure month end/year end closing procedures are completed on timely manner, collaborate and work with internal and external auditors during audits on any requests and provide all necessary information to auditors.
• Actively support and lead any projects related to system enhancements, process improvement initiatives for existing processes and/or solutions that impact accuracy, efficiency, and compliant to Purchase to Pay processes.
• Thinks and acts in collaborations with other departments or teams to drive cross-functional projects when opportunity arise, including continuous improvement initiatives, standardization and /or process control re-engineering.
• Enables the flow of information between individual teams and team members in terms of processes, incidents, documents, interaction models or other open topics, ensuring transparency and encouraging others to voice and participate in brainstorming sessions to facilitate discussions on process improvements.
• Formal or informal supervisor of a team. Coaches, develops, and inspires team of > 5 employees to help individuals reach their full potential.
• Undertake other tasks that may be assigned from time to time, as required by Elanco Management.

Skills & Capabilities

• Breathing and/or skill depth is required in multiple activities or processes related to purchase to pay
• Meticulous in details and post good analytical skills
• Demonstrates good judgment and solution orientation and ability to lead or formally/informally supervise a small team
• Effectively coordinates work with others, determine priorities and independently complete assigned functional tasks and other deliverables
• Anticipate and responds flexibly and empathically to customer needs. Effectively manage their expectations and identifies performances to increase productivity to exceed customer requirements
• Ability to anticipate, identify and lead the day-to-day operational problems in team or collaborate with other teams to resolve cross-team issues impacting Purchase to Pay processes or raise issues that may impact customer satisfaction
• Challenge the status quo and recommend alternative solutions to improve existing processes or solutions, and have the ability to provide key input or influence management into the key decisions that impacting related teams or local business area for a range of standard and non-standard operational process, projects or service activities
• Strong organizational and multitasking capabilities. Positive working attitude with a high degree of initiative, and flexibility in adapting to a non-routine, fast paced environment and tight deadlines
• Ability to lead and manage the budget for medium-scale projects or programs with moderate risks and resource/financial requirement while continuing to achieve routine goals
• Operational awareness to all applicable US SOX & operational controls in own work unit and ability to demonstrate a strong compliance oriented mindset
• Proven interpersonal and influencing skill as frequent communication with stakeholders from different levels and various department of an organization. Act as key resources within business area

Requirements:

Minimum Requirements

• Diploma/Degree in Finance/Accounting, Business Administration with > 7 years of related industry experience or equivalent in Invoice Processing and AP reporting team or other accounting function in an MNC or Shared Service
• Requires business and/or technical knowledge and experience to improve products, processes and services of Purchase to Pay function
• Comprehensive technical knowledge and experience of operating ERP System - SAP Module and MS Office Tools, particularly Excel, PowerPoint, and Outlook. Experience using the ServiceNow is a plus but not require
• Have experience in direct or coordinate resolving the medium to high complexity tasks on day-to-day activities of a work units and leading the small to medium-scale projects or programs with moderate risk and resource/financial requirement
• Lean/Six Sigma exposure or equivalent desired
• Progressive mindset and aptitude in learning and adapting to technology and productivity tools.
• Self-motivated professionals with excellent people management and leadership skills. Experience in leading a team (people management), is an added advantage
• Proficient in English is mandatory; Any Asian language proficiency is a plus
• Additional hours at critical times (e.g., month-end) may be required. Also, and on an exceptional basis, the role may require work on public holidays
• Support shift duty on rotational basis according to business needs

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status

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