Job Description

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Facility Services

• Drive and implement Hard Services and Soft Services at all Head office buildings to enhance the office environment quality within acceptable service level standards by planning and implementing a systematic Preventive, Corrective and Planned Maintenance program to minimize and mitigate breakdowns and risks of major plant failure,
• Identify key initiatives, financial and other performance measures to complement organisation vision & mission
• Constantly check and ensure all the M&E plant and equipment, services and operations run smoothly and efficiently, and all necessary preventive maintenance initiatives are systematically implemented.
• Ensure proper management and vendor compliance of all IFM service contracts, including deliverables, quality and level of service.
• Develop and implement facilities management operational procedures, SOPs and performance measures and ensure accuracy of work methods and reliability of systems.
• Assist Management on the preparations of periodical budget or annual costing for all the facilities and preventive maintenance services and monthly operation reports. Prepare periodic reports for management as necessary or as requested to track strategic goal accomplishment.
• Monitor the overall R&M spending and strategize cost reduction opportunities. Verify all payments before submitting for approvals.
• Manage and maintain corporate artworks and paintings.
• Pro-actively develop and manage client/business unit relationships ensuring that the expected service levels are achieved.
• Monitor energy consumption and propose improvement for better efficiency.
• Office Relocation/Renovation - To support the works jointly with user department on all matters related to the projects and support coordination of project team on the said works with vendors to ensure smooth completion.
• Support all official functions held at the premises.

• To lead, supervise and motivate a team of technicians/administration personnel to ensure smooth operation and proper upkeep of facilities of the Bank
• Develop, build and lead an effective and cohesive team that operates seamlessly to achieve department goals.
• Work with stakeholders i.e. staff to ensures the office environment is conducive and comfortable to perform their duties.

• Ensure the operations are in compliance with Group Policies and Procedures.
• Ensure that the work environment and safety of the building are in line and adheres to the Occupational Safety and Hazards Act (OSHA) 1994.
• Ensure compliance with the relevant statutory and regulatory requirements such as Jabatan Bomba dan Penyelamat, Suruhanjaya Tenaga, Jabatan Keselamatan dan Kesihatan Pekerja and relevant local authorities.

CIMB