Job Description

Job Purpose

We are looking for an HR & Admin Officer to support our HR and administrative operations. The role includes maintaining employee records, assisting in recruitment, handling HR documentation, and ensuring smooth day-to-day office operations.

Key Responsibilities

Human Resources

Maintain and update employee personal files, leave, and attendance records. Assist in recruitment activities including job postings, candidate screening, and interview coordination. Prepare HR-related documentation (letters, memos, contracts, warning letters, confirmation, termination, etc.). Provide payroll support by consolidating data on attendance, overtime, and allowances. Assist in training coordination, performance appraisals, and employee engagement programs. Ensure compliance with the Employment Act 1955 and company HR policies. Assist in grievance handling and disciplinary actions.

Administration

Manage general office supplies, stationery, and equipment. Handle company correspondence and maintain filing systems. Coordinate logistics for meetings, staff events, and training sessions. Liaise with vendors, contractors, and service providers. Oversee office upkeep, safety, and compliance with regulations. Prepare periodic HR and admin reports for management.

Competencies

Knowledge:

Malaysian labor law, HR practices, office administration.

Skills:

Communication, multitasking, time management, IT proficiency (MS Office).

Behavioral:

Integrity, confidentiality, problem-solving, teamwork, adaptability.

Key Performance Indicators (KPIs)

Accuracy of HR records (? 98%). Timeliness in recruitment process (average time-to-hire ? 30 days). Payroll data submission error-free (100%). Staff attendance & leave records updated on time (100%). Employee queries/requests resolved within agreed timeframe (? 90%). Office supplies & administration managed without stock-out issues (? 1 per quarter). Compliance with labor law and audit requirements (100%).

Requirements

Diploma/Degree in HR, Business Admin, or related field. 2-3 years of HR/admin experience preferred. Knowledge of Malaysian Employment Act. Good communication, organizational, and multitasking skills. Proficient in Microsoft Office applications.

Reporting To:

HR Manager / Top Management

Working Hours Mon to Fri 9am - 6pm (HQ)

Benefit Entitlement

Medical claim outpatient RM600/year

Mobile claim RM120

Job Types: Full-time, Contract
Contract length: 6 months

Pay: RM2,800.00 - RM3,700.00 per month

Benefits:

Cell phone reimbursement Free parking Health insurance Maternity leave Opportunities for promotion Professional development
Ability to commute/relocate:

Seri Kembangan: Reliably commute or planning to relocate before starting work (Preferred)
Education:

Diploma/Advanced Diploma (Preferred)
Experience:

Administrative: 3 years (Preferred)
Language:

English (Preferred)
Location:

Seri Kembangan (Required)
Work Location: In person