Job Description

Position: Account Payable Assistant (Contract)

Job Location: Senai, Johor, Malaysia

Responsibilities:

Record Management

• Responsible for document filing and retention of Accounts Payable documents such as vendor invoices, expense reports and TP claims processed and paid in compliance with the Corporate Record Retention Policy
• Scanning and archiving documents received from vendors and employees
• Integrates data, physical paperwork and receipts into a consistent filing system as described in the work stream\'s standard operating procedures
• Ensures completeness of all documents submitted prior to archiving in the authorized storage/container
• Prepare weekly status report for all archived documents
• Tracks and updates the database for the borrowed and returned files.

• Mainly responsible for receiving, validating and processing and archiving invoices in the system
• Invoice Processing: processing of Accounts Payable invoices thru SAP or any related ERP set by STS management. This include but not limited to vendor invoices, employee reimbursement and internal adjustment i.e. credit/debit memo, trade promotions and the like.
• Employee Payment Request Processing: Archive receipts after validation in the system

• Responsible in providing support to Internal audit, Sarbanes-Oxley audit and at some points to external audit on identified tests. Part of the AP Associate\'s responsibility is to provide relevant requirements and/or documents to carry out the audit.
• Facilitate pull-out requests of documents stored in the internal compactor and ensure that the same set of released documents are returned properly and accurately
• Facilitate onsite pull-out requests of documents stored in the offsite facility. Assists the auditors (external and internal) at the onsite document management facility, for audit engagement activities, as needed

• Diploma/Bachelor\'s degree in any Finance/Accountancy
• Minimum 1-2 years\' experience in a multi-national manufacturing environment.
• SAP system exposure is an added advantage
• MS Office- Excel Skills, at least average
• Able to work independently with minimum supervision

The Hershey Company