Job Description

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Admin Assistant

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MYR1,700 - MYR2,700 Per Month

KL City,

Fresh Graduates

Fewer than 10 applicants. Your chances are good!

Posted 16 hours ago Closing 20 Feb 2025

Fewer than 10 applicants. Your chances are good!

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Requirements

• At least 1 years working experience in related fields
• Fresh graduates are encouraged to apply
• Team player with a mature personality and able to work independently under pressure
• Customer focus with excellent interpersonal and communication skills and possess the ability to interact with all levels
• Able to communicate with English averagely
• Looking for a stable and permanent job

Responsibilities
1. Administrative Support:

• Provide general office support, including handling phone calls, responding to emails, directing inquiries to the appropriate department, and managing office supplies.
• Greet and managing clients, vendors, and project managers visiting the office, ensuring they are directed at the appropriate personnel or meetings.
• Monitor and manage inventory levels, ensuring supplies are restocked as needed.
• Assist with proposal and quotation enquiries by Project Manager when necessary.

2. Operations Support:

• Assist with database management of company vehicles, business cards, agreement, stamp duties and company stamps.
• Assist with preparation and issuance of LOA and Agreement (Tenancy, Joint Venture Collaboration, Project by Headquarters and Independent Project Manager).
• Manage and coordinate the renewal of all company licenses (KDN, JTKSM, MOF, CIDB, PIKM, Insurance - Company and Vehicle), ensuring timely submissions and compliance with regulations.
• Manage documentation and training records for security personnel, coordinating their completion of CSG and TNG (Training and Certification) programs, while ensuring proper filing and tracking of certifications.
• Submit security clearance requests for employees through the e-Sims Portal.
• Facilitate the purchase of SSM documents via MyData.
• Assist in preparing and issuing official letters to relevant authorities.

3. Tender Support:

• Assist in the preparation, formatting, and submission of various tenders and proposals, including e-Perolehan, STOS, TM, TNB, private tenders, and others.
• Collaborate with multiple departments to gather and verify necessary documents, ensuring all required information for tender submissions is accurate and complete.
• Support the management of tender submission timelines, ensuring all documentation is submitted accurately and punctually.

Benefits

• Medical and insurance coverage
• Increment based on performance
• EPF
• SOCSO
• Annual leave

Skills
Office Suite Proficiency Multitasking Communication Organizational Skills Attention to Detail
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