Job Description

The Administrative Assistant will handle a variety of administrative and clerical tasks, including document preparation, inventory records, customer and supplier communication, and support to the operations and sales teams.

Key Responsibilities:

Manage general office administration including filing, scanning, and documentation Prepare delivery orders, invoices, and quotations using [insert system, if applicable, e.g., SQL Accounting] Maintain and update records for inventory, purchases, and customer databases Communicate with suppliers and customers via phone and email Coordinate with warehouse/logistics team for order processing and deliveries Assist in procurement and follow up on order status with suppliers Ensure all SDS (Safety Data Sheets), COAs, and regulatory documents are up to date and filed

Requirements:

Minimum SPM or Diploma in Business Administration / Office Management / related field Minimum 1 year experience in administrative or clerical role (fresh graduates encouraged to apply) Proficient in Microsoft Office (Excel, Word, Outlook) Good communication and interpersonal skills Detail-oriented, responsible, and able to multitask Basic understanding of chemical-related documents (SDS, COA) is an advantage Able to work independently with minimal supervision

Preferred/Additional Advantages:

Experience in chemical industry or technical environment Familiarity with inventory/accounting systems (e.g. SQL, UBS, AutoCount) Knowledge of import/export documents or delivery coordination Proficiency in Bahasa Malaysia and English (written and spoken); Mandarin is a plus
Job Type: Full-time

Ability to commute/relocate:

Shah Alam: Reliably commute or planning to relocate before starting work (Preferred)
Job Types: Full-time, Fresh graduate

Pay: RM1,700.00 - RM2,100.00 per month

Benefits:

Maternity leave Opportunities for promotion Parental leave Professional development
Work Location: In person