Job Description

We are looking for a proactive and detail-oriented

Admin Assistant (Technical Team)

to support our Chief Technical Officer in onboarding, scheduling, documentation, recruitment coordination, and day-to-day operational tasks. This role is ideal for someone who is organised, resourceful, and enjoys working in a fast-paced tech environment.

Key Responsibilities

Coordinate onboarding for new technical team members, including scheduling sessions, preparing materials, buddy assignment, and access management. Liaise with the People & Culture team to prepare onboarding kits and ensure all required documentation and access rights are updated. Manage continuous hiring activities, including arranging second-layer (technical) interviews and maintaining updated CVs for team members. Organize and schedule internal meetings, PMO sessions, and SteerCo meetings, including sending calendar invites, preparing agendas, and taking clear meeting minutes. Coordinate scheduling across departments, ensure stakeholder availability, and follow up on meeting action items. Support intern management, including lecture visits, task assignments, performance follow-ups, and attending to intern needs. Arrange and coordinate team-building activities for the technical team. Maintain and update the technical SharePoint site/tech portal, including SOPs, documentation, directories, and training materials. Track and follow up on training attendance, KPIs, and maintenance of training resources. Support technical operations in reporting, documentation, task tracking, and general administrative needs. Assist in other ad-hoc administrative tasks to ensure smooth operations within the technical department. tasks.

Requirements:

Bachelor's degree in business administration, IT, Operations Management, or related field. 1-2 years of experience in operations or administrative roles, preferably in a tech or project-based environment. Demonstrates the ability to communicate professionally in English.
Job Type: Full-time

Pay: RM2,900.00 - RM3,500.00 per month

Benefits:

Opportunities for promotion Professional development
Application Question(s):

Are you Malaysian citizen?
Work Location: In person