Job Description

About Us

Dr. Maintenance

is a technology-driven maintenance and renovation solutions provider, helping businesses and property owners improve asset lifespan, efficiency, and sustainability. As part of our growing team, we are looking for a

dedicated Admin Executive

to manage daily administrative and operational support to ensure smooth business operations.

Job Responsibilities

Handle

daily administrative tasks

, including document preparation, data entry, filing, and record keeping. Manage

work order scheduling

, technician coordination, and follow-up on job progress with clients. Prepare

quotation, invoice, and service reports

using the company system. Assist in

procurement and inventory management

for tools, materials, and supplies. Support HR-related tasks such as attendance tracking, staff claims, and onboarding documentation. Maintain

communication between departments

(Operations, Sales, and Finance). Provide

customer service support

via phone, email, and WhatsApp -- responding to inquiries and service requests. Assist management in preparing reports, presentations, and other administrative tasks as needed.

Requirements & Qualifications

Minimum

Diploma or equivalent

in Business Administration, Office Management, or related field.

1-3 years of experience

in admin, operations coordination, or office support (maintenance or service industry preferred). Strong organizational and time management skills. Proficient in

Microsoft Office / Google Workspace

(Excel, Docs, Sheets). Able to work independently and multitask in a fast-paced environment. Positive attitude, responsible, and detail-oriented. Good written and verbal communication skills in

English and Bahasa Malaysia

(Mandarin is a plus).

What We Offer

Competitive salary & performance incentives. Career growth and development opportunities. Supportive team environment in a growing company. Training on system workflows and industry processes. Monday to Friday work schedule (half-day Saturday if required).

Expected Qualities

We are looking for a

proactive, organized, and dependable team player

who enjoys problem-solving and supporting operations behind the scenes. You'll be the backbone of our daily workflow and an important link between teams and clients.

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2,000.00 - RM2,800.00 per month

Benefits:

Opportunities for promotion Professional development
Application Question(s):

What is your expected Salary?
Experience:

Administrative: 1 year (Preferred)
Language:

Chinese (Preferred) English (Preferred)
Work Location: In person