Job Description

Admin Executive (Backend / Procurement)

We are looking for a

Backend Admin Executive

to support procurement and office operations in an aesthetic clinic environment.

This is a

backend role

and does

not

involve front desk or patient handling.
Training will be provided.

Key Responsibilities

Procurement & Ordering

Order clinic and office supplies from existing suppliers Request and compare 3 quotations when required Place orders after internal confirmation Follow up on delivery status and check items received Keep simple records of orders and supplier pricing

Stock & Inventory

Monitor stock levels and inform team when stock is low Assist with basic stock counting Flag near-expiry or excess items

Documentation & Filing

Organise and file quotations, invoices, and delivery notes Scan and maintain digital and physical records Keep folders neat and easy to retrieve

Admin & Internal Support

Prepare payroll-related emails (details provided) Draft internal memos (subject to approval) Assist in creating and updating simple SOPs based on existing practices Support general backend and office admin tasks when needed

Requirements

Minimum SPM or equivalent Basic computer skills (email, Excel / Google Sheets) Able to communicate in English and Bahasa Malaysia Organised, careful, and willing to follow instructions Fresh school leavers and junior candidates are welcome

Employment Details

Full-time, permanent position EPF, SOCSO & EIS provided Salary will be discussed during interview, based on experience

How to Apply

Please send your resume with a short introduction (name, area you stay, notice period).
Shortlisted candidates will be contacted.

Job Types: Full-time, Permanent, Fresh graduate

Pay: From RM3,100.00 per month

Education:

STM/STPM (Preferred)
Work Location: In person