Providing administrative support pertaining to all companies secretarial matters \xe2\x80\xa2 Maintaining up to-date information. \xe2\x80\xa2 Attend to documentation for incorporation of new companies, change of directors and shareholders, change of business address, change of principal business activities etc. \xe2\x80\xa2 Preparing resolutions for opening of new bank accounts, change of cheques, signatories, sale of vehicles etc. \xe2\x80\xa2 Keeping statutory records, documents, original share certificates & common seals. \xe2\x80\xa2 Collating information and preparing resolutions and relevant documents for execution by directors. \xe2\x80\xa2 Ensuring compliance of legal and regulatory requirements. \xe2\x80\xa2 Coordinating and arranging directors and shareholders to execute all the secretarial documents for example, directors\' resolutions, members\' resolutions, annual returns, reports and financial statements and the other relevant documents. \xe2\x80\xa2 Liaising with external company secretaries, auditors & tax agents. Providing legal administrative and documentation support \xe2\x80\xa2 Preparing certain in-house agreements and contracts (cost-cutting measures) \xe2\x80\xa2 Liaising with external lawyers for completion of bank loans documentation and to secure disbursement of facilities within stipulated time frame. \xe2\x80\xa2 Liaising with external property agents, purchasers, purchasers\' solicitors and bankers for legal documentation for sale of Hatten Properties/Land and to secure the sale proceed within the completion date or extended completion date (cost-cutting measures) \xe2\x80\xa2 Preparing information memorandum and/or letter of appointment to appoint external property agents in relation to the en-bloc sale of our projects & properties. \xe2\x80\xa2 Taking instructions from HR Department in the preparation of the tenancy agreements for staff hostel for execution by the landlords and the tenants and issuance of the subsequent renewal letters/termination letters/re-delivery of VP letters. Maintaining master listings for original titles and original documents/contracts/agreements \xe2\x80\xa2 Ensure information is accurately maintained and updated to meet accessibility requirements Maintaining master listings for quit rent and assessments for lands/properties purchased by Hatten \xe2\x80\xa2 Ensure information is accurately maintained and updated to meet accessibility requirements. \xe2\x80\xa2 Extract and ensure quit rent and assessment are being paid within the stipulated deadlines and to circulate the receipts to SA and Project Department. \xe2\x80\xa2 Providing advisory, administrative and documentation support to colleagues in other departments including but not limited to the preparation of letters and documents, networking with bankers, lawyers, valuers, property agents and other professionals. The role is right fit for you, if you are/have : \xe2\x80\xa2 Candidate must possess at least Diploma or Bachelor\'s Degree in Business Administration/Business Management or equivalent. \xe2\x80\xa2 At least 1 year experience in Legal & Corporate Secretarial. \xe2\x80\xa2 Fresh graduate are encourage to apply. \xe2\x80\xa2 Required language(s) : Bahasa Malaysia, English & Mandarin (added advantage) \xe2\x80\xa2 Able to handle queries in the language spoken by client - i.e. local dialect and others too \xe2\x80\xa2 Possess good communication and interpersonal skills \xe2\x80\xa2 Positive attitude, willing to learn \xe2\x80\xa2 Teamwork \xe2\x80\xa2 Adaptability and flexibility \xe2\x80\xa2 Applicant must be willing to work in Melaka \xe2\x80\xa2 Full time position available
Company overview Incorporated in 2008, Hatten is a renowned property developer company based in Melaka with three core businesses comprising property development, strategic investment and asset management. Core businesses encompass retail, luxury residential, tourism and hospitality. Helmed by industry veterans with over 40 years experience in the property sector, the Group successfully developed Dataran Pahlawan Melaka Megamall, the largest global destination mall in the region, Hatten Hotel and Hatten City, a multi award-winning 20-acre luxury waterfront development, currently under construction. This internationally acclaimed corporation is now expanding its base to Iskandar Johor, Seremban and Pahang. The ultimate goal is to be among the Top 10 Premier Property Developers in Malaysia by year 2020. For more information, please visit www.hattengrp.com
Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5