Job Description

• Take dictation and minutes of meetings and compilation in document form.
• Prepare essential documentation, including memos, reports, letters and other forms of communication.
• Prepare documentations for the staffing process including talent sourcing (internship & employment), appointment letters and other related processes.
• Contact agencies, statutory bodies and other third parties for information and follow-ups through emails, phone calls and/or physical meetings (walk-ins).
• Answer and respond to organization emails and phone calls and forward communications to appropriate parties as necessary.
• Handle human resources duties including managing personnel databases, contract and payroll.
• Act as the organizational receptionist and receive calls and guests.
• Maintains and organizes HODs\xe2\x80\x99 schedules by setting up appointments, scheduling meetings, distributing reports and managing the correspondence between the office and external bodies.
• Regularly check and maintain a record of necessary office supplies and managing office inventory by communicating regularly with staff to help procure needed items.
• Handling requests and queries for company and services (Lokein.com) appropriately.
• Compiling, maintaining and updating various company records.
• Training, onboarding and supervising interns.
• Responsible for internal and external interfaces during tender execution including updating proposal/tender status and decision by contacting related agencies/clients.
• Assist in extra/ad hoc tasks as per instructed by immediate superior.
• Proficient in computer technology as well as able to navigate and excel in various system functionalities. Possesses advanced computer skills, enabling efficient research and adaptability to emerging technologies for enhanced productivity.
• Employee is expected to effectively manage multiple tasks simultaneously and prioritize work assignments based on deadlines and importance.
• Implement new hire programs, update training material for orientation.
• Upload invoice and liaise with Finance on payment matters.
• Apply HRDF grant and claims.
• Develop and implement recruitment strategies through understanding the current and future hiring needs from Department Managers on a regular basis.
• Responsible for overall Company job advertising, sourcing, screening candidates resume, interview arrangement, completion of documents from candidates, extended job offer & on-boarding process.

Job Type: Full-time Salary: RM1,800.00 - RM2,000.00 per month Education:

• Bachelor\'s (Preferred)

Experience:

• Human Resources: 2 years (Preferred)
• Administrative: 2 years (Preferred)

Language:

• English (Preferred)
• Bahasa Malayu (Preferred)

Ability to Commute:

• Ipoh (Required)

Ability to Relocate:

• Ipoh: Relocate before starting work (Required)