Job Description

JOB DESCRIPTION:

Position Overview: The Admin cum Procurement Manager is responsible for overseeing and managing the administrative functions and procurement processes of the organisation. This role ensures the smooth operation of day-to-day activities, efficient resource management, compliance with regulatory requirements, and cost-effective procurement practices. The ideal candidate will exhibit strong leadership, organisational, and analytical skills to drive operational excellence.

Requirements:

Bachelor's degree in Business Administration, Supply Chain Management, or a related field. Additional certifications in procurement or facilities management are a plus. Minimum of 5 years of experience in administrative management and procurement. Proven track record in facility and asset management. Experience liaising with regulatory bodies and managing compliance requirements. Strong organisational and multitasking skills. Proficient in administrative systems, procurement processes, and asset management. Familiarity with regulatory compliance and licensing procedures. Excellent communication and negotiation skills. Proficiency in financial analysis, bookkeeping, and report preparation. Ability to work independently and collaboratively within a team.

ACCOUNTABILITIES

Administrative Duties:

Supervise day-to-day administrative and maintenance tasks of staff. Assess staff performance and provide coaching or guidance to ensure efficiency. Manage office operations, including documentation and record-keeping. Oversee the implementation and improvement of administrative systems and procedures. Coordinate facility needs and ensure compliance with company policies. Assist the General Manager with various administrative functions. Monitor and procure office supplies and other necessary items. Ensure all purchases are thoroughly researched for applicability, price, quality, and after-sales service. Manage contracts and agreements with service providers.

Facility and Asset Management:

Review and improve existing facility management procedures. Ensure maintenance tasks are completed cost-effectively and within set deadlines. Set and maintain an efficient asset management process to prevent loss or damage. Research and implement solutions for operational problems related to facilities and assets. Ensure security of all assets and facilities against misuse, destruction, or theft.

Compliance and Licensing:

Obtain and manage necessary licensing and permits from regulatory bodies, such as BOMBA and other relevant authorities. Ensure compliance with all local, state, and federal regulations. Familiarity with expediting licensing procedures with local authorities.

Financial and Reporting Duties:

Prepare and analyse cost reduction reports for submission to superiors. Perform bookkeeping and general accounting tasks. Handle invoicing and reconciliation for various departments. Create and maintain spreadsheets for financial tracking and reporting.

Event and Meeting Coordination:

Oversee the arrangement of events, sales, and meetings to ensure everything is in order.

Miscellaneous:

Regularly research and implement improvements for efficient operations and cost-effectiveness. Perform other tasks or duties as required.
Job Types: Full-time, Contract

Pay: RM5,000.00 - RM7,000.00 per month

Benefits:

Health insurance Maternity leave
Work Location: In person