Job Description

Job Summary:The Admin Executive is responsible for providing administrative support to ensure efficient operation of the office. This role includes supporting managers and employees through a variety of tasks related to organization and communication. The Admin Executive is responsible for confidential and time-sensitive material and should be familiar with a variety of the field\'s concepts, practices, and procedures.Key Responsibilities:1) Office Administration:

• Manage office supplies inventory and place orders as necessary.
• Maintain office environment by ensuring proper upkeep and arrangement of workspaces.
• Coordinate maintenance of office equipment.

2) Documentation and Record Keeping:

• Prepare and edit correspondence, reports, and presentations.
• Organize and maintain files and records.
• Ensure the confidentiality and security of files and filing systems.

3) Communication and Coordination:

• Answer and direct phone calls.
• Communicate with external vendors and service providers.
• Coordinate with internal departments and assist in the resolution of administrative issues.

4) Meeting and Event Management:

• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist in planning and organizing company events and meetings.
• Prepare agendas and take minutes of meetings.

5) Support Services:

• Assist HR with recruitment, onboarding, and employee record management.
• Support the finance team with invoicing, expense reporting, and budget tracking.
• Handle any other administrative tasks as assigned by management.

Qualifications:

• Education: Bachelor\xe2\x80\x99s degree in Business Administration, Management, or a related field.
• Experience: Proven admin or assistant experience. Previous experience in a similar role is a plus.
• Skills:
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills.
• Excellent written and verbal communication skills.

Attributes:

• Professional demeanor and strong interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.
• Proactive and self-motivated.
• Ability to work independently and as part of a team.

MASTERY AUTO ELECTRIC SDN BHD