Job Description

i) Administration Management: 1. Oversee the day-to-day administrative operations of the organization, including office supplies, equipment maintenance, and other administrative tasks. 2. Develop and implement administrative policies and procedures to ensure efficient and effective functioning of the organization. 3. Manage relationships with vendors, suppliers, and service providers, ensuring that services are delivered in a timely and cost-effective manner. 4. Manage and supervise administrative staff to ensure compliance with policies and procedures and timely completion of tasks. 5. Coordinate with other departments to ensure smooth and efficient functioning of the organization. 6. Manage office facilities and maintain a safe and secure working environment. 7. Oversee the maintenance of office facilities, including managing repairs and maintenance. 8. Manage travel arrangements and scheduling for employees and executives. 9. Ensure smooth running of office operations and administrative functions. 10. Manage office equipment and supplies, ensuring that they are well-stocked and in good condition. 11. Prepare reports and correspondence, as required. 12. Maintain accurate and up-to-date records related to office operations and administrative functions. 13. Manage and maintain records and databases, ensuring accuracy and compliance with relevant legislation and company policies. 14. Ensure compliance with relevant laws and regulations, including health and safety regulations. ii) Office Management: 1. Manage the day-to-day operations of the office, including managing the office supplies and equipment, maintaining office facilities and coordinating office maintenance and repairs. 2. Develop and implement office policies and procedures to ensure that the office runs smoothly and efficiently. 3. Ensure compliance with all relevant regulations and company policies iii) Facilities Management: 1. Manage the maintenance and repair of company facilities, including buildings, grounds, and equipment 2. Ensure that company facilities are safe, clean and well-maintained 3. Manage relationships with external service providers to ensure that services are delivered on time and to a high standard 4. Ensure compliance with all relevant regulations and company policies iv) Security Management: 1. Develop and implement security policies and procedures to ensure the safety and security of our employees, customers, and assets. 2. Conduct risk assessments and identify potential security threats. 3. Develop and implement emergency response plans and procedures. 4. Manage the administration of our security systems, including access control and CCTV systems. 5. Conduct investigations into security incidents and breaches. 6. Ensure compliance with all relevant regulations and company policies . v) Hostel Management: 1. Manage the day-to-day operations of the worker hostel, including managing the hostel supplies and equipment, maintaining hostel facilities, and coordinating hostel maintenance and repairs. 2. Develop and implement hostel policies and procedures to ensure that the hostel runs smoothly and efficiently. 3. Manage the communication with the workers staying at the hostel, ensure that their feedback and requests are attended to promptly. 4. Liaise with relevant departments to ensure workers\' safety and well-being are taken care of. 5. Ensure compliance with all relevant regulations and company policies. vi) Travel Management: 1. Manage travel arrangements for employees, including booking flights, hotels, and transportation. 2. Ensure that travel policies are adhered to and that all travel-related expenses are properly recorded and accounted for. vii) Documentation Management: 1. Manage company and hostel documentation, including filing and archiving. 2. Ensure that company and hostel records are properly maintained and kept up-to-date. 3. Develop and implement document management policies and procedures to ensure that documentation is managed effectively and efficiently. Job Type: Full-time Salary: RM1,500.00 - RM3,000.00 per month Benefits:

• Free parking
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Day shift

Supplemental pay types:

• Overtime pay
• Yearly bonus

Ability to commute/relocate:

• Kota Kinabalu: Reliably commute or planning to relocate before starting work (Required)

Education:

• STM/STPM (Preferred)

Experience:

• Administration: 1 year (Preferred)

Language:

• Mandarin (Preferred)
• Bahasa (Preferred)