Job Description

Job Summary We are currently in search of an Operation/Administrative Assistant to join our team. In this role, you will provide vital support to our office staff, ensuring they have the necessary information and resources to excel in their roles. Your duties will encompass answering phone calls, scheduling appointments, organizing meetings, and composing correspondence. The ideal candidate will be exceptionally organized, possess strong written and verbal communication skills. Job Title: Operation/Administrative Assistant Location : Johor Bahru Experience: 2yrs to 4yrs Roles and Responsibilities: Operational Duties: * Coordinate office space allocation and layout, ensuring a productive and comfortable work environment. * Oversee facilities management, including maintenance, repairs, security, and safety protocols. * Assisting, co ordinating, implementing and managing biometrics and CCTV\'s. * Develop and implement office policies and procedures, ensuring compliance with health and safety regulations. * Vendor management - All AMC for building repair & maintenance. Local market purchase such as meals, furniture, pantry supplies and misc. items. * Manage relationships with external service providers, such as cleaning services, security firms, and maintenance contractors. * Develop and maintain an efficient record-keeping system for administrative documents and files. Admin: * Manage daily administrative operations of the office and assist all units in resolving problems related to the day-to-day operations; * Oversee the management of office supplies and stationery and ensure replenishment * Handle all other administrative and operation-related topics including any ad hoc duties * Handling and smooth functioning of Asset, Vendor, Canteen, Housekeeping, Front office, Pantry, Furniture & Event Management. * Employee Travel & Stay * Asset & Inventory Management - Tracking purchase of new assets, depreciation and disposal. * Operating office equipment such as photocopiers and printers. Qualifications: * Bachelors degree in Human Resources, Business Administration, or a related field. * Strong knowledge of important local laws and regulations. * Excellent interpersonal and communication skills. * Proficiency in Microsoft Office Suite and HRIS software. * Strong organizational skills and attention to detail. * Ability to maintain confidentiality and handle sensitive information. * Proven experience as an Administrative Assistant or in a similar role.

foundit