Administrative Assistant

Johor Bahru, Malaysia

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Responsibilities:

To work with and report directly under the female boss.
To assist in handling, checking and scrutinizing business details from sales Dept.
To assist in checking and producing business quotations from the sales consultants.
Act as the point of contact on behalf of female boss between office operations - sales dept - production supervisors.
Plan & attend meetings on behalf of female boss and take detailed minutes.
To assist in the preparation of sub cons\' claims calculations.
To assist in day to day simple upkeep and recording of supplier\'s stock in - stock out processes.
To assist in delivery schedules with production supervisors & sales dept.
Develop and maintain a filing system.
Update and maintain office policies and procedures.
To act as the next person in charge of the company during female boss\'s absence.

Requirements:

Proven experience as an administrative assistant or office admin assistant.
Knowledge of office - production floor management systems and procedures.
Working knowledge of office equipment, like printers and fax machines.
Excel in MS Office (MS Excel and MS PowerPoint, in particular).
Good time management skills and the ability to prioritize work.
Posses good leadership qualities.
Attention to detail and problem solving skills.
Strong written and verbal communication skills. Especially in Malay & English.
Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.
Able to converse in local mandarin will be an added advantage.

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