Job Description

CM03499 - Administrative Coordinator and Design Assistant

Job Specialization:
Administrative/Clerical

Working Location:
Johor

Salary Range:
RM 4,000 - RM 5,000

Posted Date:
07/11/2022

Location: Johor

Client's Profile:

• Originally a producer of conventional gypsum materials now delivers systems and complete solutions for buildings worldwide.

Working Days: 5

Attractive Benefits Included:

• Fixed Basic
• Variable Bonus
• Medical Card
• Career prospects in High Profile & Multi-National Environment
• Friendly, well-organized, systematic, high-technology environment to work in

Interested candidates, kindly REGISTER your Job Seeker Profile with CareerMaster & APPLY NOW!
Shortlisted candidates will be notified.

JOB RESPONSIBILITIES:

Support of the design process (Autocad)

• Basic design works (offices set up, ...)
• P&ID's - Process and instrumentation diagrams - design work
• Attendance to relevant progress / design reviews with overseas teams

All-round administrative tasks

• Welfare, stationery supplies
• Purchase Requisitions, Goods Receipt, Handover documents, documentation; car & phone bills; processing in SAP.
• Tracking of payments
• Travel & bookings
• Timesheets control and management

Reports preparation and ownership

• Template creation and ownership
• Data collection with relevant engineers, monthly report release
• Possible in depth reports : Timing / progress, budget, etc.
• Assist and support process improvement.

Management of documentation

• Supporting documents for tendering and PO (confidentiality, relevant doc package per plant like FFU, specific HSE, industrial standards)
• Project documentation, HSE,
• Final documentation and drawings, certification: control except technical part.

Purchasing

• Bids comparison
• Preliminary negotiation (levelling of quotes, adequacy with timing and delivery conditions)

Expediting

• Progress analysis based on dedicated project template
• Document and information collection with suppliers (Timing, sourcing, quality procedures and controls, ... non-technical items)

JOB REQUIREMENTS :

• MS Office, ERP software, and intermediate knowledge of Autocad.
• Good communicating and writing skills in English is a must.
• Bahasa Melayu and Chinese Mandarin an additional advantage.
• Organised, polyvalent, proactive, good time management and teamwork.
• 5 years experience