Job Description

RESPONSIBILITIES

• Coordinate and manage administrative functions of the Robotic and Automation department including document management, record keeping, and filing systems.
• Assist in organizing, scheduling and coordinating meetings, appointments, and project activities, including preparation and distribution of meeting minutes and reports.
• Develop and implement administrative procedures and policies to ensure the smooth and efficient running of the department.
• Communicate with internal and external stakeholders, including senior management, clients, and vendors, regarding engineering projects and activities.
• Assist in the preparation and management of budgets, procurement of equipment and supplies, and tracking of expenditures.
• Provide administrative support to engineering staff, including scheduling and coordinating training sessions, travel arrangements, and other activities as required.
• Manage and maintain engineering department databases, including project tracking, engineering drawings, and other technical documents.
• Ensure compliance with regulatory requirements and industry standards related to engineering activities.
• Perform other administrative duties as required, including preparing reports, presentations, and correspondence.
• To undertake special assignments, ad-hoc functions and related duties when required by Superior.

REQUIREMENTS To become an Administrative Officer in an Engineering Department, candidates must possess the following qualifications and skills:

• Bachelor\'s degree in engineering or a related field.
• At least 1-2 years of experience in administrative support roles, preferably in an engineering or technical environment.
• Excellent organizational, coordination and communication skills.
• Ability to work independently and manage multiple tasks and priorities.
• Knowledge of document management and record-keeping systems.
• Proficient in the use of Microsoft Office Suite and engineering software applications.
• Familiarity with regulatory requirements and industry standards related to engineering activities.
• Strong attention to detail and ability to work under tight deadlines.
• Strong problem-solving and decision-making skills.
• Able to work at Shah Alam
• Willing to work on Alternate Saturday basis.

Job Type: Full-time Schedule:

• Day shift

Ability to commute/relocate:

• Shah Alam: Reliably commute or planning to relocate before starting work (Preferred)