Job Description

• Manage all organization\xe2\x80\x99s Business Units offices.
• Responsible for welcoming visitors, coordinating meetings, appointments and directing various administrative projects.
• Manage office visitors\xe2\x80\x99 transportation arrangement, schedule, and meal arrangement.
• Manage office visitors\xe2\x80\x99 agendas and meetings, coordinate accordingly.
• Prepare timely operation reports and prepare presentations/proposals as assigned.
• Manage Business units routine operations to achieve company\xe2\x80\x99s goals of customer satisfaction with On Time Delivery and Quality.
• Keep meetings on track with communication between participants, document meeting minute with follow up actions, to secure program efficiency.
• Keep stock and Purchasing office supplies, equipment, and furniture.
• Issue PO for supply chain inventory purchase to support production.
• Assist colleagues, book travel arrangements, and other relevant duties whenever necessary.

• Proven experience as an Office Administrator, Administrative Assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and accounting principles
• Excellent knowledge of MS Office and office management software (Familiarity with Oracle and Kinaxis will be a plus)
• Purchasing or buyer experience will be a plus.
• Be thorough and pay attention to detail
• Able to work independently and work well with others
• Sensitivity and understanding
• Flexible and open to change
• Qualifications in secretarial studies will be an advantage
• High school diploma; BSc/BA in office administration or relevant field is preferred