Job Description

POSITION GENERAL SUMMARY

• Responsible for maintaining day to day administrative and Human Resources services in order to meet administration requirements and support services for MASB HQ and all MASB Airports.

ESSENTIAL POSITION FUNCTIONS

• To prepare monthly stock report, control and keep all stationary item at the safe place and to ensure the stock is available at any time.
• To update incoming or out coming mail, letter, memo related to Human resources and administration in t i server and to ensure the hardcopy will be file accordingly and retrievable within 5 working days.
• To process payment for Smart pay for MASB Airports within targeted time given.
• To process Travelling warrant and accommodation for all MASB staff and to comply with entitlement stated in CA and T&C.
• To create purchase request (PR) and good received (GR) for office equipment and stationary for MASB HQ only and to comply with 3P (SAP module -Procurement) .
• To prepare and updated Man Power Planning summary Reports and to consolidate data received from all MASB airports every month every 15th of the month.
• To follow up with airport based on vacancy report and to instruct airport to prepare e-srs for replacement
• To approved and file certificate of Medical Leave (MC) for MASB HQ in the E-MASS system and file within 2 working day.
• To dispatch any letter or memo to respective stakeholder within stipulated time
• To update Master list Vehicle summary every month and to ensure the data is accurate and readiness
• To update any staff movement for MASB airports such as transfer, resign, termination and etc in I server
• To ensure Human Resource Procedures, Policies and SOP in place is retrievable and readiness
• To ensure readiness of facility for onboarding for MASB Head Office such as ICT, stationary and etc
• To process skeps system for MASB HQ staff attendance and to produce the report for Superior verification.
• To process transfer of Ownership of MASB Airports vehicle within stipulated time
• Carried out directive from Senior Executive

Key Challenges

• Provide information on difficulty of the job
• Show complexity of the job
• Describe unique problems faced on the job
• Describe how these challenges can be solved

Working Relationship

WHO FROM PURPOSE

• HR Support

• Headquarters

• a) To get information on Man Power Planning such as staff transfer, New staff recruitment, staff resign and etc.
• b) To check and verified data given by HR support on Man Power Planning according to Approved MPP VS Current staff.
• c) To process new vehicle leasing, ICT leasing and etc.

• MA PROP

• Headquarters

• To liaise regarding vehicle leasing and asset management

• Finance

• Headquarters

• a) To ensure smart pay cheque is ready to be collect
• b) To process claim reimbursement

• Procurement

• Headquarters

• To perform procurement task such as create PR, GR and ETC.

• HR HQ

• Headquarters

• To perform task such as updating MPP, Report of Vacant position and etc.

Dimension

Competencies

Collaboration

Commercial Orientation

Customer Centricity

Develops and Empowers

Driving Excellence

Skills

• Aware with Employment Act, Malaysian Labour Law & Industrial Relation Act
• Good communication and Public Relation and Computer Literate.
• Independent, Mature, self-motivated and strive for excellent
• Sound knowledge of statutory and processes.

Education

Internal

• Diploma/Certificate preferably in Human Resource/Business Administration Management/Office Administration OR
• STPM OR
• SPM with Credit in Bahasa Malaysia and Pass in English and Mathematics

External

• Diploma in Business Administration / Office Administration / Human Resources

Additional Information

Open for Malaysian citizen only.
Please be reminded that only online application will be entertained.
Applications should reach us no later than 11 January 2023.
Only Shortlisted candidates will be notified

Malaysia Airports