Job Description

POSITION : Assistance, Office Administration (JG4)

NAME OF STAFF : Vacant

REPORTING TO : Head of Sabah Asset Section (PLO/S)

DIVISION/DEPARTMENT : Sabah Asset Section (PLO/S)

LOCATION : Kota Kinabalu

• KEY OBJECTIVES

• Responsible to provide assistance in general office administration, support services and transportation services for PTTEP personnel on business travel / crew change in Kota Kinabalu, Sabah.

• PRINCIPAL ACCOUNTABILITIES

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage agendas/travel arrangements/appointments etc. for the senior management visit, or any other company\'s event.
• Manage phone calls and correspondence (e-mail, letters, packages, filling system, monitoring clerical functions etc.)
• Create and update records and databases with personnel and information, bookkeeping, other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary
• Provides historical refence by defining procedures for retention, protection, retrieval, transfer, and disposal of records
• Designs and implements office policies by establishing standards and procedure, measuring results against standards, and making necessary adjustments.
• Keep management informed by reviewing and analyzing special reports, summarizing information and identifying trends.
• Ensure safe transportation for PTTEP employee during crew change & business related travel.
• Provide support on any SSHE related activities to ensure PTTEP KK office in compliance with SSHE requirements.

• Ensure SSHE compliance especially on safety & security of KK Office & transportation of personnel during business travel.

• WORKING RELATIONSHIP

• Head of Sabah Section (PLO/S)
• CSR/Team Leader, Support Base Ops
• Assistance Logistic Coordinator (Aviation)
• PTTEP personnel

• ISOS medic
• Sazma Aviation
• Government / Authorities
• Habour Agent

• QUALIFICATIONS AND EXPERIENCE

• Minimum SPM or equivalent.
• Minimum 5 years\' relevant working experience.
• Ability to communicate effectively in English and Bahasa Malaysia; good oral and written skills.
• Working knowledge in Microsoft Office (Word, Excel, Powerpoint) is an advantage.

• Oil and gas industry experience.

PTT Exploration and Production