Job Description

Key Responsibilities

Source and Acquire Materials:

Assist in sourcing and procuring construction materials (e.g., aggregates, cement, steel, timber, electrical, plumbing, finishing materials), equipment, tools, and services.

Quotation and Tender Management:

Help prepare and issue

Request for Quotations (RFQs)

,

Request for Proposals (RFPs)

, and tender documents specifically for construction projects.

Supplier Engagement:

Communicate with suppliers to obtain competitive pricing, product specifications, lead times, and delivery schedules.

Purchase Order Processing:

Create and process

Purchase Orders (POs)

accurately and promptly for project requirements.

Inventory and Site Coordination:

Coordinate with site teams and project managers to understand material needs, delivery timelines, and potential shortages.

Logistics Support:

Assist in tracking and expediting deliveries to ensure materials arrive on construction sites as scheduled, minimizing project delays.

Invoice Reconciliation:

Reconcile invoices with purchase orders and delivery orders, resolving discrepancies with suppliers and the finance department.

Vendor Management:

Maintain and update a comprehensive database of approved suppliers, including their performance, pricing, and capabilities relevant to construction.

Market Research:

Conduct market research to identify new suppliers, innovative materials, and cost-saving opportunities within the construction industry.

Contract Administration Support:

Assist in maintaining procurement records, including contracts, POs, and supplier correspondence.

Compliance:

Ensure all procurement activities comply with company policies, project budgets, and industry regulations.

Reporting:

Prepare procurement reports, including spending analysis for specific projects and material categories.

General Support:

Perform other administrative and support duties as assigned by the Procurement Manager or Senior Procurement Officer.

Qualifications

Education:

Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Commerce, Civil Engineering, Quantity Surveying, or a related field.

Experience:

1-2 years of experience in procurement, purchasing, or a related administrative role, ideally within the

construction, engineering, or manufacturing sectors

. Fresh graduates with relevant internships are encouraged to apply.

Skills:

Proficient in Microsoft Office Suite (Word, Excel, Outlook); strong

Excel skills

are particularly valuable for data analysis and tracking. Familiarity with procurement software or

ERP systems

(e.g., SQL, etc.) is a plus. Basic understanding of construction materials, equipment, and related services. Strong negotiation and cost-saving mindset. Excellent written and verbal communication skills in English and Bahasa Malaysia. Ability to read and understand technical specifications or drawings is an advantage. Exceptional organizational skills and meticulous attention to detail. Proven ability to work effectively under pressure and manage multiple priorities.

Attributes:

Proactive, resourceful, and problem-solving oriented. High level of integrity and strong ethical conduct. Collaborative team player with good interpersonal skills.
Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM4,500.00 per month

Benefits:

Maternity leave Professional development
Work Location: In person