Job Description

JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Job Scope & Responsibilities
Primary Coordination Activities
Bidding Process Support

• Assist in preparing and organizing tender documents and bid packages
• Coordinate with vendors and suppliers regarding bid submissions
• Track bid deadlines and ensure timely submissions
• Support bid evaluation processes by organizing documentation

Document Management & Compilation

• Compile and organize procurement-related documents and contracts
• Maintain vendor databases and contact information
• Prepare presentation materials and reports for internal meetings
• Update and maintain procurement tracking spreadsheets and databases

Administrative Support

• Schedule and coordinate meetings with vendors and internal stakeholders
• Assist in vendor registration and qualification processes
• Support contract administration activities
• Handle routine correspondence and communications

Research & Analysis Support

• Conduct market research on potential suppliers and service providers
• Assist in vendor performance evaluation and reporting
• Support cost analysis and benchmarking activities

Required Traits & Qualifications
Essential Traits

• Detail-Oriented: Strong attention to accuracy in document preparation and data management
• Organized: Excellent organizational skills to manage multiple tasks and deadlines
• Communication Skills: Clear written and verbal communication abilities
• Proactive: Self-motivated with ability to anticipate needs and take initiative
• Team Player: Collaborative approach and ability to support various team members

Technical Skills

• MS Office Proficiency: Advanced Excel, Word, and PowerPoint skills
• Database Management: Basic understanding of data organization and maintenance
• Digital Literacy: Comfortable with procurement software and online platforms
• Research Skills: Ability to conduct thorough market and vendor research

Professional Qualities

• Reliability: Consistent performance and meeting deadlines
• Confidentiality: Understanding of sensitive commercial information handling
• Adaptability: Flexibility to support various procurement activities as needed
• Problem-Solving: Analytical thinking to identify issues and propose solutions
• Professional Ethics: Understanding of procurement best practices and compliance

Educational Background

• Currently pursuing or recently completed degree in Business Administration/Management, International Business, Supply Chain, Finance, or related field
• Basic understanding of procurement principles preferred but not required
• Previous internship or work experience in administrative roles advantageous

Learning Outcomes
This internship will provide hands-on experience in:

• Commercial real estate management services (REMS) procurement processes
• Vendor management and relationship building
• Contract administration fundamentals
• Data analysis and reporting
• Professional business communication
• Project coordination and time management
• Help maintain procurement policies and procedures documentation

Location:
On-site -Kuala Lumpur, Malaysia
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For additional details please see our career site pages for each country.

Skills Required