Contract / Tender Admin Executive
Gelang Patah, Malaysia
Job Description
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- Understanding project work process;
- Analyse the contract term and identify areas of posible risk opportunities related to the application of contract clause;
- Assist the company to perform daily costing and administrative tasks that facilitates the smooth running of business operations;
- Prepare regular reports and registers on timely basis;
- Issue, record and process quotation, invoice, purchase order and payment voucher;
- Monitor and keep records milestone completion and other document required for payment meet contractual requirement;
- Create and maintain proper filing systems, both in soft copy and hard copy, ensure effective documents controls for retrieval;
- To co-ordinate, prepare and compile documents that are to be submitted in relation to tenders;
- To vet through incoming tenders and to note down tender related information such as due date, project start and end date, tender submission instructions/requirement and mode of submission;
- To ensure that tender submissions are standardized in terms of format, font, logo, etc. and in line with customer\xe2\x80\x99s tender requirements;
- To check e-Perolehan or procurement systems on a daily basis for tender notice;
- To prepare costing & quotation for each quotation request;
- Participate in meetings, examine draft work/ service orders, revise and file all correspondense having a contractual relevance exchanged during project execution with client/ partners/ sub-contractors/ vendors and regulatory authority;
- Liase with all related parties involved in project/ tender/ contract;
- To prepare and update weekly / monthly tender report;
- To keep database for all the tenders as well as Client\xe2\x80\x99s info for future reference:
- To be active in searching for new tender or contract opportunities from all the private companies or goverment departments:
- Ability to cold-call and establish network through social media etc:
- Required to travel outstation;
- Perform ad-hoc tasks assigned by the Management from time to time
- Company car
- Meal allowance
- Opportunities for promotion
- Professional development
- Day shift
- Commission pay
- Performance bonus
- Yearly bonus
All customers need to follow SOP Application Question(s):
- What is your marital status? What age is your small child?
- Do you able to work long hours if required?
- How do you prioritize and plan your work?
- How many years experience do you have in this job?
- Will you able to reliably commute or relocate to Gelang Patah for this job?
- English (Preferred)
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Job Detail
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Job IdJD915416
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationGelang Patah, Malaysia
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EducationNot mentioned