Job Description

DETAILS

POSITION : Coordinator, Offshore Material Management

REPORTING TO : Superintendent, Production

DIVISION/DEPARTMENT : Sarawak Production Operations Section (PBK/O)

LOCATION : Sarawak Operations

1. KEY OBJECTIVES

• To manage Warehousing operation efficiently, cost-effective and safe manner.
• To manage logistics of equipment or materials in the field to be regulatory compliant.
• To provide safe, efficient and effective inventory management and materials coordination functions offshore.
• To be the single point contact between all offshore facility departments and the onshore supply department to facilitate efficient flow of materials to/from offshore.
• To maintain all information for status of materials current.

2. PRINCIPAL ACCOUNTABILITIES

• Responsible for the day-to-day warehousing operation.
• To manage the inventory, ensuring all spares are accurately and fully identified, cataloged, coded, tagged, binned, stored, maintained, located and recorded in the purchasing/procurement management system.
• Receive all spares and materials in the Offshore facilities and ensure they are delivered promptly to the end-user.
• Manifest and document all spares, equipment and materials dispatched for repair/return, storage, disposal or return to supplier/contractors.
• Supervise the packaging of equipment and spares for dispatch and ensure required dangerous goods declarations are raised and proper documentation is issued with shipments.
• Administer all MRs in the field ensuring full and accurate specifications details are provided for all items and they are reviewed to ensure proper categorization.

2. PRINCIPAL ACCOUNTABILITIES (Cont)

• Perform cyclic stock takes on spares inventory and consumables, reviewing condition, categorization, levels and order points.
• Locate and issue required spares in the field ensuring purchasing/procurement management system is updated.
• To continually refine stock levels in spares and consumables and identify surplus, obsolete, unfit for use, non-certified (when required) items, with the objective of minimizing and optimizing the inventory level.
• Maintain the inventory storage to maintain in a clean, safe and efficient condition all inventory, continually rationalize and consolidate to optimize efficiency in access, location and condition of inventory holdings.
• Manage hazardous materials already on-site as per HSE procedures, concerned Regulations or as per industrial good practice.
• Participate in planning meetings with field management team contributing information on inventory & materials. Maintain and track all rental equipment on board by a rental register and expedite return to supplier.
• Maintain all materials transactions and movements within SAP and ensuring that SAP inventory module is always up to date. Plan, arrange and supervise loading/offloading of cargo on/off transport safely and in accordance to transportation of cargo via land, sea and air. Plan and oversee preservation activities at site.

3. KEY AUTHORITIES

• Automatic requisition of materials, to maintain required stock levels of all consumables.
• Overall in-charge of all Materials transaction at offshore facilities.

4. SAFETY RESPONSIBILITIES

• Familiar with the control of hazardous substances when handling hazardous substances for offshore usage.
• Distribute as required the Material Safety Data Sheets for the field.
• Ensure all materials, equipment and plant is stored securely, safely and in accordance with stated labels, materials safety data sheets, manufactures date, etc.
• Ensure adequate stockholdings are continually reviewed and maintained for safety critical plant and equipment.
• Report all accident, incident, near-misses and dangerous occurrences to Supervisor immediately.
• Participate in regular musters, drills and exercises as per field exercise schedule. Carry out emergency response duties in accordance with field Emergency Response Plan.
• Regulate, endorse and manage PTW at warehouse. Review JSA on activities related to warehouse and transportation.
• Conduct safety walkabout on warehouse at regular basis.

5. WORKING RELATIONSHIP

• Offshore PICs, Maintenance Superintendents and Construction personnel
• Procurement and Logistics staffs
• Suppliers and Contractors

6. QUALIFICATIONS AND EXPERIENCE

Mandatory * SPM or equivalent. 2 years experience in Logistics & Warehousing preferably in hydrocarbon industry.

• Current Survival/HUET Certificate. Broad knowledge of mechanical, electrical and electronic equipment and construction support materials and services. Computer Literate.

Desirable * Strong interpersonal skills with a proven record of team work and coping with a busy environment. Ability to work effectively with minimal supervision and be pro-active in achieving goals.

• Trade background or 3-4 years hands on experience in materials handling and identification. Experience at cataloguing. Experience at working offshore in hydrocarbon industry.

CORE Competencies

Explorer - Eager to learn and seek for new challenges

Innovation - Think out of the box

Integrity & Ethics - Do the right thing

Passion - Never give up with can do attitude

Performance Excellence - Be decisive and accountable for own and team\'s decision

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Responsibility for Society - Live with strong sense of social responsibility

Synergy - Collaborate well with others

Trust & Respect - Earn Trust and Trust Others

PTT Exploration and Production