Job Description

Position: Coordinator, Sea Freight Import (Penang) - 6 MonthsCompany Industry: Logistic Service
Working Hours: Mon - Fri (9 AM to 6 PM)Working Location: 2-1-23-1, Medan Rajawali, Solaria Square, 11900 Bayan Lepas, Penang, MalaysiaWorking Duration: 6 Months Contract with PERSOLKELLY
Remuneration: Salary up to RM4,000 (Based on experience & qualification) statutory contribution & leave entitlement.**Immediate joiner preferredWHO CAN APPLY?

• Degree in Business Admin, Economics, Marketing or Logistics preferred

• Strong leadership skills

• Analytical and strong problem-solving skills

• Effective team leader and player

• Able to work in a diverse environment and cultures

• MUST HAVE 1 years of forwarding experience

• Conversational in languages relevant for the assigned accounts

• Other languages (written and spoken) are a plus

• Good knowledge of Microsoft\xc2\xae Office Software (Excel\xc2\xae, Word, PowerPoint\xc2\xae and others)

MAIN TASKS:

• Registration of shipments - shipment information entry into the forwarding system, CW1 on time and accurately.

• Monitor all incoming shipment from CW1 with carrier website or portnet on the estimate arrival details and update customer

• Coordination of customer booking requests at origin and keep customer update on the pick up arrangement, schedule via emails

• Acknowledge customers emails within 2 hours and revert to customer on the same working days.

• Update all systems- internal/ external with shipment data and other customer specific systems.

• Creation of Ocean Freight forwarding documents, e.g. prepare arrival notice, DO release for carrier/CFS and Cartage Advice etc.

• Ensure all security arrangements and procedures are met

• Verification of the completeness and accuracy of all forwarding documents / MBL, HBL, INV & PLIST, check on the pcs, description, weight and M3 once shipments is sailed from origin to avoid discrepancies upon shpts arrive

• Run milestone for the 2 weeks ahead in order to check the shpt connecting at transshipment port / Singapore & Port Klang in order to update customer o the estimated arrival.

• Ensure all dangerous goods/hazardous cargo documents are in place and procedures are met with approval from carrier where necessary.

• Work and Monitor Permit Declaration activity with permit declaration vendor.

• Close coordination and booking with carrier(s) and haulier(s) on shipments arrival, release and delivery.

• Follow irregularity handling procedures with the Destination/Origins

• Escalation of all impediments to processing to direct reporting manager.

• Adherence to customer specific SOPs.

• Communicate all cargo related incidents to customer service/ external brokerage house (short shipment, damages, misrouted, missed vessel)

• Initiate and follow up on cargo and insurance claims with customers/surveyors and other company\'s partner country houses on damaged or missing cargo.

• Engage and initiate discussion with local and regional procurement on rates and space.

• Backup for the other team members as when necessary

• Sorting and uploading of documents into Doc timely (custom forms ( after approved) and POD copy ( after delivery )

• Maintain accountability and accuracy for updating and meeting deadlines for weekly & monthly reports required by customers

• Billing is done as per KPI ( within 7 days after Actual Arrival)

• Ensure Web Cost is cleared on daily basis

• Ensure Penang Port invs verified and submitted to Finance on daily basis.

• Ensure payment collection prior release of shipment(s) for customer(s) under cash term.

• Ensure shipment costs are updated correctly in CW1

• Verify vendor/intercompany invoices and raise disputes for incorrect invoices

• Handle dispute and queries from customers and company\'s overseas offices on billing matters and resolve them in a timely manner.

• Monitor and update respective sale personnel on the validity date of all customers\' quotations

• Participate in company projects and initiatives as required

Serious applicants can send your updated resume to Ashikin_Malihi@persolkelly.comSubject:

• Job application for Coordinator, Sea Freight Import (Penang) - 6 Months
• Please also provide your expected salary
• Immediate joiner preferred

Only qualified candidates will be contacted for interview.
We thank you for your application \xf0\x9f\x98\x8a.Reference Number:Contact Details:ashikin_malihi@persolkelly.comProfession:Procurement and Supply Chain
Transportation & LogisitcsCompany:PERSOLKELLY MalaysiaDate Posted:18/06/2024 11:13:00 PM

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