Job Description

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Aufgabe

• Provide secretarial support to the General Manager including screening of telephone calls, scheduling of meetings, and appointments, management of email correspondences and preparing reports and minutes for meetings.
• Handles expenses claims, travel arrangements and errands for General Manager.
• Assist General Manager in dealing with VIP guests / client from locol / others countries on accommodation and transportation arrangements.
• Assist in screening all incoming calls and transfer them to the related department according to the business needs.
• Process and liaise with courier companines on all matters pertaining to delivery and receiving of documents.
• Provide department support to track identified tender opportunities, track participation, alert tender submission deadlines, and review wins/lossess.
• Maintain proper filling system and proper record keeping of information.
• Handling office improvement projects, planning and implementing office systems, layouts, and office policies.
• Plans and schedules weekly inspection on the office facilities to identify and implement maintenance works, perform preventive maintenance on equipment.
• Supervise cleaning crew and cleanliness of the office space.
• Track and replace office supplies as necessary to avoid interruptions such as pantry refreshments, stationeries, courier services, and cleaning tools/ equipment.
• Assist HR department in office celebrations/ events and training collaboration on venue and food arrangements.
• Other ad-hoc duties assigned by the superior.

• Minimum Diploma in a relevant field with at least 2 years of work experience in secretarial, admin coordiniation and/or operations support.
• IT literacy with good skill on using MS words, Power Point and Excel and able to generate Business Intelligence report using SAP System.
• Well organized and able to multi-task in a fast paced environment
• Tactful and service-oriented individual who possess initiative, strong planning skill in managing schedules and delivering deadlines
• Meticulous, efficient, resourceful, good internpersonal skills with can-do attitude.