Job Description

Overview: The position of Executive Assistant cum Office Administrator in Shah Alam for a Construction Company involves multi-responsibilities, first & foremost as a personal assistant to the Managing Director. This role demands being meticulous because no detail should ideally be left accounted. The incumbent is expected to demonstrate flexibility in working hours to accommodate the MD\'s dynamic schedule (This includes being accessible 24/7). and should possess assertive qualities for effective communication with the management team and company staff. Key Responsibilities: Personal Assistance: Provide comprehensive personal support to the Managing Director. Manage MD\'s calendar, appointments, and travel arrangements. Handle personal and confidential matters with the utmost discretion. Communication and Coordination: Facilitate efficient communication between the MD and internal/external stakeholders. Prepare, manage, and respond to correspondence on behalf of the MD. Coordinate with various departments to ensure smooth operations. Meticulous Organization Skills: Maintain detailed records of meetings, decisions, and action items. Ensure that no detail is left unaccounted for in daily operations. Office Administration: Oversee general office administration tasks. Handle administrative duties, including filing, documentation, and office supplies. Event Coordination: Organize and coordinate events, meetings, and conferences. Provide logistical support for corporate functions hosted or attended by the MD. Confidentiality: Uphold the highest level of confidentiality regarding sensitive information. Manage confidential documents and matters discreetly. Qualifications: Proven experience as an Executive Assistant or Office Administrator. Strong organizational and multitasking skills in managing/coordinating the MD\'s schedule. Possess assertive qualities when interacting with the management team and company staff. Confident demeanour to represent the MD in a professional manner. Proficient in office software and communication tools to oversee various administrative functions.

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