Job Description

About UsENGIE is pillared by 4 key businesses - Renewables, Energy Solutions, Networks, Thermal & Supply. Together with our 96,000 employees, our customers, partners and stakeholders, we are committed to accelerate the transition towards a carbon-neutral world, through reduced energy consumption and more environmentally-friendly solutions. Inspired by our purpose, we reconcile economic performance with a positive impact on people and the planet, building on our key businesses - gas, renewables, energy, services, to offer competitive solutions to our customers.Energy is our future, save it.Key Responsibilities:Personal Assistant to MD:Managing the calendar, including making appointments and booking of conference room.Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate departmentOrganize domestic and international travel, including booking flights, hotels, and creating detailed itineraries.Submission of expenses claimsCoordinate with internal and overseas staff for obtaining approvals on signing of documents and cheques.Office Admin Support:Provide the daily admin / operation support to the office and ensure positive and productive work environment.Ensure accurate maintenance of data and records, and timely renewals for memberships, licenses and correspondences with all relevant authorities, associations and chambers of commerce, etcAssist in ensuring accurate records and timely renewals of all relevant insurancesEnsuring office supplies, stationery, and pantry supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.Ensure the tidiness of office space and pantry.Assist and coordinate on office event and meeting.Liaise with dispatch and cleaning vendorAssist in opening letter box, distribute mails.Register door access for new staffsPick up and answer all incoming calls.Company certificate / vehicle registration or renewal.Manage staffs domestic and international travelling arrangement.Skills & Experience:li 335552541="" aria-setsize="-1" data-aria-level="1" data-aria-posinset="1" data-font="Symbol" data-leveltext="xefx82xb7" data-list-defn-props="{"Degree/Diploma in Business Administration, Management, Secretarial Studies, or a related field.li 335552541="" aria-setsize="-1" data-aria-level="1" data-aria-posinset="2" data-font="Symbol" data-leveltext="xefx82xb7" data-list-defn-props="{"Minimum 5 years of experience in an Executive Assistant, Personal Assistant, or similar role.li 335552541="" aria-setsize="-1" data-aria-level="1" data-aria-posinset="3" data-font="Symbol" data-leveltext="xefx82xb7" data-list-defn-props="{"Prior experience supporting senior executives in a fast-paced corporate environment.li 335552541="" aria-setsize="-1" data-aria-level="1" data-aria-posinset="4" data-font="Symbol" data-leveltext="xefx82xb7" data-list-defn-props="{"Ability to prioritize tasks, manage multiple projects, and meet deadlines.li 335552541="" aria-setsize="-1" data-aria-level="1" data-aria-posinset="5" data-font="Symbol" data-leveltext="xefx82xb7" data-list-defn-props="{"High integrity when handling sensitive and confidential matters.li 335552541="" aria-setsize="-1" data-aria-level="1" data-aria-posinset="6" data-font="Symbol" data-leveltext="xefx82xb7" data-list-defn-props="{"Strong interpersonal skills to liaise effectively with internal and external stakeholders.When you join ENGIE, you will have access to:The opportunity to have a meaningful job where you can make a differenceA career management plan with opportunities to grow in an international environmentAttractive and competitive packageDynamic and inclusive work environmentContinuously evolve as a professional, coupled with a variety of training opportunitiesBusiness Unit: T&GDivision: T&G AMEA - South East Asia - MalaysiaLegal Entity: ENGIE SERVICES MALAYSIA SDN. BHD.Contract Type: PermanentJob Type: Full - TimeProfessional Experience: Skilled ( >3 experienceEducation Level: Bachelor's Degree

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