Job Description

Employment Type
Full-time
Beginning of employment
Immediate
Duration of employment
Temp- Perm
Industry
Consultant Firm-MNC
Job Location
KL/ SG
Working Hours
9.00am -6.00pm (Mon-Fri)
Base Salary
MYR 6,000.00-MYR7,000.00 Per month


Date posted
2023-11-03


Responsibilities

• Responsible for multiple calendar management, submission of weekly
  timesheets, expense & medical claims for the Partners & Principals.
• Organise and coordinate international travel arrangements, hotel bookings
  including visa applications for the Partners/Principals
• Communicate with internal divisions and external clients and institutions
  including liaising with government agencies as needed.
• Provide support to IT on the configuration of laptops as well as assigning
  laptops & mobile devices for new hires .
• Provide support to HR on the onboarding/offboarding process including
  EP applications
• Provide backup support to other Executive Assistants as needed.
• Handle overall admin matters such as pantry orders, name card orders,
  issue access cards; office equipment, distribute incoming mails and review
  and check invoices and follow up as needed.
  
  • Provide support to Consultants on travel advisory/arrangements
  (visa/flights/immigration requirements), as needed.
  
  • Manage, coordinate, and support special projects as needed
  • Provide administrative support for project proposals/tender documentation (Filing/Binding) and conduct follow-up.
  • Support in creating periodic reports as required from local or corporate
  headquarter\xe2\x80\x99s requests (as needed).
  
  • Organize and prepare meetings/conferences (internal/external).
  • Any other duties assigned by Management as needed.

Qualifications

• Administrative training (or university degree) and at least 3-5 years of job related experience, ideally as assistant to an executive manager or senior
  management.
• Fluency in speaking and writing English and a Bahasa Melayu (local) language
• Able to work in an independent and confident manner to manage
  confidential matters.
• Team and service oriented.
• Candidate ideally must be diplomatic, agile, perceptive and has a positive
  attitude.
• Good interpersonal skills as well as the ability to interact effectively with all levels of staff and external stakeholder

Job Benefits
EA in S\\\'pore must be Singaporean SG6K- SG7K
Contacts
Contact Mimi/Doris : 03-2078 0080/ 2022 2884