Job Description

About the job Executive Coordinator

About the Client
\xef\xbb\xbf\xef\xbb\xbfOur client works with public and private institutions to empower and facilitate innovations in education, bringing the best of academia, industry and technology together to empower the workforce and propel the nation.

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Responsibilities

• Schedule meetings and appointments
• Support other high level executives
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office budget, ensure accurate and timely reporting
• Provide general support to visitors
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences
• Any ad hoc task as assigned

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Requirements

• A degree in any field
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Ability to meet deadlines and to work under pressure

Remuneration

Up to MYR \xef\xbb\xbf4,400

Consultant in charge

Ashley Yuen l ashley.yuen@hunters-in.com l 017 819 9737

Rodney Chong | rodney.chong@hunters-in.com | 016 8382 188\xef\xbb\xbf

Package Details

Hunters International