Job Description

External Open ResourcingLocation: Malaysia (MY), Sarawak Energy (SEB),
Company: Sarawak Energy Berhad, Corporate Services (50034008), Office Support (50034125)
Number of Openings: 1
Job Category: Established
Closing Date: 28 May 2024KEY ACCOUNTABILITIES:

• Acts as Personal Assistant to Senior Vice President Corporate Services in managing all administrative affairs.
• Acts as first line of contact for Senior Vice President in responding to enquiries and routing correspondence.
• Supports Senior Vice President in the monitoring and tracking of BSC progress and outcomes.
• Maintains Senior Vice President\'s calendar by planning and scheduling meetings, travel, and other appointments.
• Prepares Senior Vice President\'s travelling requests and claims through SAP Concur. Liaises with hotels, travel agents and transport regulators on accommodation, flights, and transportation.
• Supports Senior Vice President in the preparation and monitoring of budget. Makes small purchases when required and processes payments.
• Drafts, formats, and compiles documents including letters, memos, minutes of meeting, emails, presentations, and reports.
• Files papers, correspondence and other documentation for records and reference.
• Supports Senior Vice President in managing all internal and external stakeholders. Plans and organises activities and engagements.
• Ensures that all the Senior Vice President activities are in line with Company PPGs.

THINKING ENVIRONMENT & CHALLENGES:

• This position has ready access to confidential personal, commercial and strategic information, and therefore must understand and be committed to maintaining the highest standard of integrity and confidentiality.
• An open mind to suggestions and criticisms - must maintain high curiosity, strong willingness to learn with high enthusiasm for continuous improvement.
• Strong and disciplined in managing administrative matters such as office administration, financial and KPI reporting, budgetary planning, report / minute writing, organising of meetings, and other relevant requirements.
• Strong in communicating effectively with internal / external stakeholders at different levels.
• Collaboration - ability to work effectively with people from different professional disciplines and at all levels of the organisation.
• Versatility and flexibility - blends into any environment and people with ease at various levels internally and externally.
• Able to work independently and set effective goals and delivering high-quality results.
• Good in troubleshooting and finding solutions in challenging situations. Good time management - of own time as well another person\'s time.

QUALIFICATION & WORK EXPERIENCE:

• Bachelor\'s degree in any field (recognised by Malaysia Education Department) or relevant qualification with at least 2-4 years working experience in a role related to Sarawak Energy\'s business or in a secretarial or administrative role.
• Having experience in procurement and being able to analyse will be very useful competencies for the incumbent.
• Ability to read, speak and write in other language(s) will be an advantage.

Preference will be given to internal candidate.

Sarawak Energy