Job Description

Responsible for providing effective and efficient administrative support to the businesses/functions under the care of the Sales Director.

Responsibilities:

• Schedule and coordinate meetings, itineraries, travel and accommodation arrangements for Sales Director, department, visitors and guests
• Maintain Sales Director\'s calendar and schedule as well as a master calendar of departmental priorities, milestones and deadlines
• Coordinate and facilitate events and functions including liaising with internal and external stakeholders
• Prepare and distribute correspondences, reports, presentation materials and take meeting minutes
• Attend to calls & general enquiries and take & disseminate messages
• Handle all incoming and outgoing documents
• Ensure all documents & records are complete & up to date and maintain an effective filing system
• Keep track of and review timesheet submissions
• Handle all aspects of training administration from registration, payment, tracking departmental staff training hours and report submissions to HR
• Prepare and monitor department(s) administrative budgets and expenses
• Manage all office administration activities including purchases, ordering, processing invoices, generating purchase orders and expenses
• Assist in treasury and company secretarial duties
• Supervise Sales Director\'s driver and schedule

Requirements:

• At least 5 years\' experience in administrative or secretarial duties
• Minimum Diploma in Business Studies/Administration/Management, Secretarial or equivalent
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook
• Good command of written and spoken English & Bahasa Malaysia, proficiency in Mandarin is an added advantage
• Matured, independent and results oriented
• Possess strong organisation skill, is meticulous with a high level of confidentiality
• Pleasant personality with good interpersonal and communication skills

Workplace

Shah Alam, MY

Job type

Permanent

Part time / Full time

Full Time

Working Time

Monday - Thursday 8:15am - 5pm

Friday 8:15am - 4pm

We regret to inform only shortlisted candidates will be notified.

Carlsberg