Job Description

Role Purpose:

This role focuses upon assisting in the smooth execution of training and development administration, activities in the unit. Primary responsibilities include processing training applications, ensuring budgetary compliance, and collaborating with departments to align programs with organizational needs. The role involves keeping accurate training records and managing the HRDC Corp funding administration. In addiition the executive will assist in promoting and marketing training and development activities in the university. The executive will be flexible in assisting the Head, Training and Development on ad-hoc training and development projects.

Job Responsibilities:

1. Training Applications Processing

Receive and process training applications from employees. To verify applications to ensure they meet budgetary requirements. Ensure accurate and timely completion of application procedures. Collaborate with relevant departments to assess training needs and align programs accordingly.

2. Training Administrative and Coordination

Maintain comprehensive and up-to-date training records for all employees. Regularly audit and verify training data for accuracy. Generate reports on training effectiveness and attendance. To assist and coordinate in the Performance Management process and Training Needs Analysis assessments and activities.

3. Organizing and Coordinating Training Programs:

Plan, organize, and coordinate various training programs and workshops according to annual training calendar and for new training programs internally and externally. Liaise with internal and external trainers, vendors, and internal stakeholders to schedule sessions. Ensure seamless logistics for training events, including venue, materials, meals, and technology requirements.

4. HRDC Corp Funding (HRDF) Administration:

Manage the administration of HRDC Corp funding for eligible training programs. Stay informed about HRDC Corp guidelines and compliance requirements. Prepare and submit necessary documentation for funding approval.

5. To assist in internal promotion and market training and development activities.

Coordinate and administer activities such as Coaching Club, Community of Practices etc. Communicate training and development activities in the university via newsletter, email and/or video, intranet, social media. Manage the training and development related matters in the staff portal. Undertake any other duties in relation to ad-hoc training and development projects.

Job Requirement:

Candidate must possess at least a Bachelor's Degree in Business Administration or equivalent. At least 2 years of working experience in the related field is required for this position. Good command of English language, both written and spoken. Proficient in Microsoft Office (MS Words, MS Excel, Powerpoint). Capable of working within tight deadlines and able to thrive in a fast pace environment. A team player that works collaboratively with internal and external parties.
Job Type: Full-time

Pay: RM2,500.00 - RM5,000.00 per month

Benefits:

Maternity leave Opportunities for promotion Parental leave Professional development
Work Location: In person