Job Description

Duties and Responsibilities Receive incoming call Manage incoming & outgoing mails/parcels and make a record Meeting and Training room booking management up to date & tidiness Attend to client request of ordering office supplies Conference call arrangement as request Manage the printer & fax toner replenishment Courier service incoming and outgoing delivery account update Issuance Name cards for client Client PR/PO Issuance Great Visitor/Vendor and ensure they been briefed on the safety and given them a copy of safety booklet Follow up with JLL vendor Invoices Perform EDI Others Duties Includes Prepare monthly report Download Statement of Account from Celcom website Check Statement of Account and update SST 6% in Excel Update name for 200 phone lines Update monthly usage in excel file Prepare pivot table for EDI template Prepare EDI template Submit EDI report and post invoice in BMP system BPM system fill up some information before final submission Update entry and exit staff Celcom clear list record and cost center Email to Celcom Support IDD & International roaming activation Data Plan activation Replacement, change and lost sim card Termination lines EDI - TM utilities, Training courses, Adecco, Courier services monthly invoices Update cost center, amount tally with invoice and correct SST code Submit EDI report and post invoice in BPM system BPM system fill up some information before final submission Pantry items/Stationery/Electrical Items Check stock Request quotation from vendor Prepare order list Raise POR in JLL template Received goods and ensure all in order as per in the PO Distribute stationery request Name Card Request Prepare staff details and request artwork from vendor Finalize name card artwork Prepare POR in JLL template Receive name cards and distribute to respective person Courier management Call to pick up arrangement Ensure dispatch pack the parcels/documents with consignment note Prepare Performa invoice for International Parcels All CN must be file together with the outgoing list Soft service management Handle multiple soft services vendors to ensure all services done on time as required, this include soft followup on invoices.

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