Job Description

Roles and Responsibilities Overall Role o To provide an overall Facilities Management oversight services and assist the team with operational activities in finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. Oversee Technical & Soft Services such as Janitorial and Housekeeping, Pest Control, Landscape. o To provide Receptionist and administrative support to on-site team. o Ensure hygiene and environment safety of the site Receptionist / Facilities Administrators o Responsible for handling incoming and outgoing calls including distribution of any messages. o Receive, inform and guide visitors including co-ordination with client employees. o Provide assistance in general administrative activities and any other duties as assigned by Facilities Management team o Participate as a team member in responses to emergency situations for facilities matters o Manage invoices, ensure commitment & payment records are maintained and that payments are received by vendors. o Directing first-line complaints in regards to soft services to Facilities Management team o Ensure compliance with all governmental regulations on behalf of the client. o Ensure effective completion of all incident reports. o Assist FM on generating PO and Goods receiving o Ensure compliance with Jones Lang LaSalle minimum audit standards. o Manage end user expectations and requirement. o Obtain regular updates from supervisors (of soft services vendors) through weekly/daily briefings to have an overview of the operations of the site. o Provide assistance to users as and when required. Facilities Coordinator Procurement & Vendor Management o Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors\' works) with minimal disruption, as needed o Assist in the procurement of vendors and services as required Finance Management o Assist in PO/GR and processing of invoices Environment, Health and Safety Management o Conduct daily site inspection to ensure safety procedures on site are in place and working o Assist in carrying out safety procedures when needed o Support Mobile Engineering Service (MES) in the coordination and management of HVAC, M&E, Fire Protection maintenance and repair services o Assist with coordinating and scheduling maintenance activities at assigned Account. o Follow established escalation procedures and incident reporting procedures o Adhere to Jones Lang LaSalle\'s business conduct by ensuring compliance with the firm\'s guidelines, procedures and strategies Site Operations Management o Assist in the implementation of Industry Best Practice operations o Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times o Seek ways to constantly reduce costs and improve operational standards o Act SPOC for all Facilities & Site services touch points for employees and depending on the bandwidth - support other functions in the limited capacity - operations support, Event management, front office management. o Maintain relationship with Landlord to ensure they are fulfilling their obligations to the client o Coordinate and ensure that pantry, stationery items are always in stock o Established ideas in providing users with an unique workplace experience and implementing it on site o Ensure knowledge of staff movement, in and out of organization etc. o Assist with the coordination and scheduling of cleaning, pest control, landscaping o Resolve problems associated with all Site Services o Implement preventive, ongoing and anticipated maintenance/repair programs JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\'s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our . For additional details please see our career site pages for each country.

Monster