Job Description

In-Event Operations (includes client visits and internal meetings) - Ensure space booking is made in EMS (Event Management System). - Respond to meeting requirements within 24 hours of receiving the communication. - Coordinate with Workplace team and vendors in executing the event requirements. - Fulfill space configuration and refreshments requirements. - Coordinate with Local Tech Support team for AV support requirements. - Manage visitor RTO approval, check-in registration and issuance of Visitor passes for office and building cards. - Coordinate food and beverages ordered, set up and briefing to housekeeping team. - Collate all event related costing based on consumption. - Get approval and charge code for all expenses for every event. - Process invoices and ensure payments are made. - Take necessary action in case of any shortfalls in the arrangements made. Reporting - Prepare daily, weekly, and monthly reports associated to Workplace business operations. Finance and Procurement Management - Create purchase requisitions aligning to the respective general ledger codes. - Manage all blanket purchase orders issued. - Manage issuance of purchase orders and good/services received within timeline. - Submission of invoices for payment processing within timeline. - Manage internal Operating tracker. - Perform facility walk with thorough check to all rest rooms, workstations, meeting rooms, common area, showcase area, nursing room, collaboration area and restricted zone area for the quality of the housekeeping services. - Identify and reporting of snags within timeline. - Schedule a routine to discuss and assist AFM/FM in managing 3rd party vendor performance. JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\'s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our . For additional details please see our career site pages for each country.

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