Job Description

Job Title: Facility Executive cum Receptionist
Department: Facilities Management
Reports To: Facilities Manager
Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, MalaysiaSummaryThe Facility Executive will be responsible for overseeing the day-to-day operations and strategic planning of facilities management services for our assigned office unit. This role collaborates closely with building management, tenants, and the Facilities Management team to ensure a safe, functional, and well-maintained work environment.Key Responsibilities
Site Management

• Maintain a strong on-site presence, fostering a positive relationship with building management and tenants.
• Conduct regular inspections of the premises to identify maintenance needs, safety hazards, and improvement opportunities.
• Supervise and coordinate maintenance activities, including preventive, reactive, and planned repairs.
• Manage relationships with contractors and vendors, ensuring timely and quality service delivery while adhering to budgets.
• Act as a liaison for tenant requests, ensuring prompt resolution and overall customer satisfaction.

Asset Management

• Develop and maintain accurate asset inventories for equipment, furniture, and systems within the office unit.
• Implement a lifecycle management plan for building assets, overseeing repairs, replacements, and upgrades.
• Conduct regular audits to ensure assets are utilized and maintained appropriately.

Space & Occupancy Planning

• Collaborate with department heads and stakeholders to assess current and projected space requirements.
• Develop and implement space utilization plans that maximize efficiency and align with organizational needs.
• Assist with office layout design and optimization, improving space functionality and flow.

Moves & Furniture

• Manage internal office moves, relocations, and furniture reconfigurations to support organizational changes.
• Coordinate with external vendors for large-scale moves, ensuring adherence to timelines and budgets.
• Oversee the safe storage and disposal of surplus furniture and equipment.

Security

• Implement and maintain security protocols for the building, including access control, visitor management, and incident response procedures.
• Work with security personnel or contractors to ensure physical security measures are in place and functional.
• Respond to security incidents and lead investigations when needed.

EHS (Environment, Health, & Safety)

• Ensure compliance with all applicable EHS regulations and standards.
• Develop and implement EHS programs, including safety training, incident reporting, and hazard identification.
• Conduct regular EHS audits and inspections to maintain a safe and healthy work environment.
• Lead emergency preparedness and response planning.

Qualifications and Skills

• Bachelor's degree in facilities management, engineering, business administration, or a related field.
• Minimum of 3-5 years of experience in facilities management, preferably within an office environment.
• Strong project management skills and experience managing budgets.
• Knowledge of building systems (HVAC, electrical, plumbing, etc.) and maintenance best practices.
• Excellent problem-solving and decision-making abilities.
• Proven leadership and supervisory experience.
• A commitment to providing excellent customer service.

How to Apply

• Click the link to apply online:

Disclaimer: This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position. The employee may be required to perform other duties as assigned.

Sepadu Group