The F&B Admin Assistant provides administrative and clerical support to the Food & Beverage department to ensure smooth daily operations. The role involves handling documentation, scheduling, inventory coordination, communication with suppliers, and assisting in the organization of F&B events and activities.
Key Responsibilities:
1. Administrative Support
- Prepare and manage correspondence, reports, and documents for the F&B department.
- Maintain filing systems (digital and physical) for invoices, purchase orders, and departmental records.
- Handle department emails, phone calls, and internal communication efficiently.
2. Purchasing & Inventory Coordination
- Assist in preparing purchase requisitions and follow up with the procurement team.
- Track stock levels, assist in monthly inventory, and monitor F&B supplies.
- Liaise with suppliers and vendors for quotations, deliveries, and invoices.
3. Scheduling & Documentation
- Maintain staff attendance, duty rosters, and overtime records.
- Coordinate training schedules and staff meetings, including preparing minutes.
- Ensure all F&B licenses, certificates, and health documents are up to date.
4. Financial & Reporting Tasks
- Assist in compiling daily, weekly, and monthly F&B sales reports.
- Support the manager in budget tracking and cost control documentation.
- Reconcile petty cash and submit expense reports when required.
5. Event & Operational Support
- Support the F&B team during events, banquets, and promotions.
- Help coordinate with kitchen and service teams for smooth event execution.
- Ensure communication between departments is clear and timely.
Job Types: Full-time, Permanent
Pay: From RM2,500.00 per month
Benefits:
Meal provided
Opportunities for promotion
Professional development
Experience:
Food & Beverage: 1 year (Required)
Work Location: In person
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