Job Description

Job Responsibilities

1. Human Resources Support

Assist in the recruitment process, including job posting, interview scheduling, and candidate communication. Prepare and maintain employee records (e.g., offer letters, confirmation letters, resignation, and termination documents). - Hardcopy / Softcopy Support new hire onboarding, induction, and exit clearance processes. Maintain and update staff personal files and HR databases (attendance, leave, training, etc.). Handle staff leave, medical, and attendance records. Assist in organizing training programs, employee engagement, and welfare activities. Prepare HR letters, memos, and notices as instructed by management.

2. Administrative Support

Manage office supplies, stationeries, and maintenance of office equipment. Handle incoming and outgoing correspondence (letters, emails, courier, etc.). Assist in maintaining proper filing systems for HR and administrative documents. Support company license and certification renewals (CIDB, MOF, Suruhanjaya Tenaga, etc.). Coordinate logistics for meetings, training sessions, and company events. Liaise with vendors, contractors, and government agencies as needed. Handle travel arrangements, hotel bookings, and transport coordination for staff.

3. Compliance & Reporting

Ensure HR and administrative practices comply with company policies and relevant labor laws. Assist in preparing monthly HR reports (attendance, turnover, leave summary, etc.). Support internal and external audits by providing required HR or admin documentation.

Others

Performing ad-hoc duties as requested by HOD, COO and BOD.

Requirements:

Diploma or Degree in Human Resource Management, Business Administration, or equivalent. Minimum 1 years of experience in HR or administrative roles. Proficient in Microsoft Office (Word, Excel, PowerPoint). Strong organizational, communication, and interpersonal skills. Detail-oriented, reliable, and able to maintain confidentiality.
Job Types: Full-time, Contract
Contract length: 12 months

Pay: RM2,500.00 - RM3,000.00 per month

Benefits:

Cell phone reimbursement Health insurance Professional development
Ability to commute/relocate:

Subang Jaya: Reliably commute or planning to relocate before starting work (Required)
Education:

Diploma/Advanced Diploma (Required)
Experience:

Administrative: 1 year (Required) Human resources: 1 year (Required)
Language:

Bahasa (Required) English (Required)
Work Location: In person