Job Description

:

1. Recruitment & Foreign Worker Management

Manage recruitment and onboarding of production workers, including foreign employees. Oversee work permits, visas, renewals, and immigration documentation in compliance with legal requirements. Liaise with government authorities and statutory bodies to ensure smooth processing of applications and renewals. Maintain accurate and up-to-date worker records, including attendance, leave, and medical claims.

2. Overtime & Attendance Management

Prepare accurate monthly overtime (OT) reports in compliance with labor laws and company policies. Track and update attendance records to ensure proper payroll processing and adherence to company policies.

3. Orientation & Training

Conduct induction programs to familiarize new workers with company rules, culture, and safety practices. Organize and coordinate training programs to enhance workers' skills and job readiness.

4. Employee Relations & Grievance Handling

Act as the first point of contact for workers' issues and grievances. Handle conflict resolution professionally to foster positive employee relations and a supportive workplace.

5. Monitoring & Compliance

Conduct routine inspections of production areas and workers' hostels to ensure adherence to safety, hygiene, and company policies. Ensure compliance with statutory labor laws, workplace safety, and other regulatory requirements.

6. SOPs & Policy Development

Collaborate with factory PICs to develop and implement SOPs for foreign worker management. Review and update company policies, procedures, and forms to improve efficiency and compliance.

7. Office Administration & Support

Oversee daily office operations, including supplies, equipment, and office cleanliness. Coordinate with vendors and service providers for repairs and maintenance of facilities and equipment. Serve as the main point of contact for internal and external communications. Manage office inventory and ensure adequate stock levels. Handle incoming and outgoing mail, packages, and ensure proper distribution. Supervise and coordinate with security guards and cleaning staff to maintain a safe and well-kept office environment.

8. Health, Safety & Environment (HSE)

Participate actively in the company's safety committee and support HSE initiatives. Ensure compliance with health, safety, and environmental regulations in the workplace.

Job Requirements

Diploma / Degree in Human Resource Management, Business Administration, or a related field. Minimum 2-3 years of HR and administration experience, preferably with exposure to foreign worker management. Good knowledge of Malaysian labor laws, immigration procedures, and statutory compliance. Strong interpersonal, communication, and conflict resolution skills. Proficient in MS Office (Word, Excel, PowerPoint). Able to work independently, detail-oriented, and highly organized. Willing to conduct site/hostel visits and liaise with external authorities. Willing to be on call during non-working hours to respond promptly to urgent worker-related issues and emergencies.

Key Competencies

Compliance & Regulatory Knowledge - Strong understanding of labor law and immigration processes. People Management - Ability to manage worker relations and resolve grievances effectively. Organizational Skills - Strong multitasking and time management abilities. Communication Skills - Effective verbal and written communication in Bahasa Malaysia and English Problem-Solving - Practical and solution-oriented in handling workforce issues.
Job Type: Full-time

Pay: RM2,800.00 - RM3,500.00 per month

Benefits:

Free parking Health insurance Professional development
Willingness to travel:

50% (Preferred)
Work Location: In person