Job Description

Requirements:

• At least Diploma in Administration or any equivalent.
• 1-2 years of related industry experience
• Good oral and written communication skills
• Ability to maintain effective work relationship

Scopes:

• Handling administration tasks
• Assist to answer incoming calls and message taking
• Renewing any business license and office\xe2\x80\x99s license
• Laundry Management
• Uniform Stock Management and distribution
• Hostel and Transportation Management
• Dairy management and arranging appointments, booking meeting rooms and conferences facilities
• Monitoring usage of office equipment & utilities services
• Upkeep of office safety and clean and hygienic working environment
• Maintain relationships with quality vendors that are reliable and cost efficiency
• Maintenance of all office equipment, furniture & fitting including periodic preventive maintenance to minimize breakdown (Photostat machine)
• Gathering, preparation of quotations of office purchases for administrative duties
• Maintain database of suppliers on type and price for comparison
• To ensure all Asset register is maintained and reviewed (every 3 months)
• To ensure all company assets are tagged and insured (ongoing process
• Monitor usage of office utilities services (paper/toner/courier/paper)
• To record usage and determine reasonable and areas of cost saving
• To monitor and control dispatch jobs and completed assignment within the deadline given
• To maintain and record utilization of contra item and update finance on a monthly basis
• To arrange F&B for group visit/board meeting/special event
• To attend complaints and feedback in a time manner
• Any other ad hoc tasks assigned by the Management

Experience Required: Min 2 Year/s

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