The HR Administrator supports daily human resources operations in a manufacturing environment, ensuring efficient workforce administration, compliance with labor laws, and smooth coordination between management and shop-floor employees. This role focuses on employee records, attendance, payroll support, recruitment coordination, and HR compliance.
Key Responsibilities HR Administration
Maintain accurate employee records (personnel files, contracts, IDs, licenses).
Manage attendance, shift schedules, leave records and overtime data.
Support payroll processing by providing accurate attendance and employee data.
Administer onboarding and offboarding processes, including documentation and orientation.
Recruitment & Staffing Support
Coordinate recruitment activities such as posting vacancies, screening resumes and scheduling interviews.
Assist with hiring documentation, offer letters and employment contracts.
Compliance & Labor Relations
Ensure compliance with labor laws, factory acts, health & safety regulations and company policies.
Maintain statutory records and assist with audits and inspections.
Support disciplinary procedures, grievance handling and employee relations activities.
Coordinate with OSH teams to support safety training and compliance records.
Training & Development
Maintain training records and certification documentation.
Assist in organizing employee training programs, inductions and skill development initiatives.
Qualifications & Requirements
Bachelor's degree in human resources, Business Administration or related field.
2-5 years of HR administrative experience, preferably in a manufacturing or industrial environment.
Knowledge of labor laws, factory regulations and shift-based workforce management.
Proficiency in MS Office and HR2000 payroll systems.
Skills & Competencies
Strong organizational and documentation skills.
Good communication and interpersonal skills.
Ability to handle confidential information with discretion.
Problem-solving skills and attention to detail.
Ability to work in a fast-paced manufacturing environment.
Working Conditions
Factory/plant-based role with interaction across departments.
May require shift coordination or occasional extended hours during audits or peak production periods.