Job Description

Summary

The HR Administrator supports the Admin/Account department in ensuring smooth and efficient business operations. This role involves managing employee records, coordinating the recruitment process, assisting with payroll activities, and providing administrative support to all employees.

Essential Duties & Responsibilities

Facilitate the onboarding process for new employees and manage offboarding processes for departing employees. Coordinate the recruitment process, including posting job ads, scheduling interviews, and coordinating candidate communication. Conduct Orientation sessions for new employees. Assist with payroll processing, ensuring timely and accurate payment of salaries. Track employee leave requests and maintain leave records. Update and maintain the Employment Hero with current employee information. Maintain accurate and up-to-date employee records. Prepare and manage HR documents and SOPs such as employment contracts and new hire guides. Ensure company policies comply with statutory laws and regulations. Provide support in addressing employee queries and concerns. Assist in organizing training sessions and maintaining training records. Perform general administrative duties such as filing, scanning, and managing correspondence. Greet and assist visitors and clients, provide general support to visitors. Answer phone calls, emails and other correspondence Manage schedules and calendars including arranging meetings and appointments. Order office supplies and research new deals and suppliers. Handle requests and queries from senior managers. Schedule and coordinate meetings, appointments and travel arrangements.

Competencies

Fluent in English and Chinese (both conversational and reading). Adapts to changing work environments and priorities Good Attention to Detail Efficient Time Management Strong problem-solving skills. Team player that works well with others and supports team goals.

Qualification Education:

Diploma in Human Resources, Business Administration, or related field preferred.

Experience:

Excellent organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Understanding of statutory laws and regulations. Familiarity with Employment Hero systems or any payroll software.
Job Types: Full-time, Permanent

Pay: RM2,800.00 - RM3,500.00 per month

Benefits:

Free parking Maternity leave Opportunities for promotion
Education:

Diploma/Advanced Diploma (Required)
Experience:

Human Resources: 2 years (Preferred)
Language:

Mandarin (Preferred)
Work Location: In person

Expected Start Date: 11/03/2025